Accounts Payable Specialist

Bradford White Corporation•Middleville, MI

11d•Onsite

About The Position

The Accounts Payable Specialist is responsible for reviewing and investigating invoices, responding to internal and external payment requests, maintaining supplier base and processing vendor payments. This role involves ensuring timely and accurate processing of invoices, preparing checks for signature, and communicating with vendors. The specialist will reconcile bills, check balances, follow up on discrepancies, and maintain vendor files. Additionally, they will enter new suppliers into the ERP system, complete necessary forms (New Supplier Form, W9), and input ACH information as required. The role also includes receiving and processing invoices, ensuring they match Purchase Orders, reviewing invoices for exceptions, and sending them for approval. Maintaining organized records and files for invoices pending payment based on supplier terms is crucial. The specialist will also review reports for aged receipts missing corresponding invoices, determine causes, resolve differences, check for duplications, and reconcile packing slips to purchase orders. Entering approved wire payments in the banking system and contacting vendors to reconcile statements and payment vouchers are also key duties. Under direct supervision, the role may perform entry-level bookkeeping and accounting tasks, including preparing bills, invoices, statements, and vouchers for payment. Verifying, sorting, posting, and checking claims, bills, invoices, and vouchers to ensure they are included in the appropriate accounting period is also part of the responsibilities.

Requirements

0-2 years’ experience accounts payable experience.
High School Diploma required
Highly organized with strong attention to detail.
Excellent data entry skills
Strong verbal and written communications skills.
Excellent computer skills with thorough knowledge of Word, Excel, Microsoft Outlook.
Good record keeping and investigative skills
Strong customer service attributes.

Nice To Haves

Experience in a manufacturing accounting environment a plus.
Associated degree in accounting, business or related experience preferred

Responsibilities

Ensures timely and accurate processing of invoices; prepares checks for signature and communicates to vendors
Reconciles bills, checks balances, follows up on discrepancies, and maintains vendor files.
Enters new suppliers into ERP; completes New Supplier Form, W9; enters ACH information, as required
Receives hard copy or electronic invoices; enters invoices into ERP and ensures that the invoice matches to the Purchase Order
Reviews invoices for exceptions such as missing Purchase Orders; sends invoices on for approval and follows up with approvers to maintain current Records/files invoices and pend for payment based on supplier terms
Review reports for aged receipts missing corresponding invoices; determine causes, resolve/reconcile differences; review receipts for duplications; reconcile packing slips to purchase orders
Enters approved wire payments in the banking system
Contacts vendors as necessary to reconcile statements and payment vouchers
Under direct supervision, performs entry-level bookkeeping and accounting tasks; may perform duties necessary for preparing bills, invoices, statements, and vouchers for payment
Verifies, sorts, posts, and checks claims, bills, invoices, and vouchers; ensure documents being processed are included in the appropriate accounting period.