Accounts Payable Specialist

Vogel Bros. Building Co.•Lakeland, FL

10d•Onsite

About The Position

As an award-winning, multi-generational construction services company, Vogel Bros. Building Co. attributes its success and longevity to the values and beliefs that have been shared throughout the generations. We work with customers across the country, focusing on enhancing the lives of the people in the communities we serve. Our lean culture is embodied in our employees, always striving to embrace innovation and offer creative solutions in order to be the employer of choice as well as our customer’s champion. Currently, we are seeking an individual to join Vogel Bros.’ Lakeland, FL office as a full-time Accounts Payable Specialist. The Accounts Payable Specialist is responsible for accounts payable and accounting support for the project teams. We believe in having a sustainable level of growth and resources, so when we bring on new people to our team, we do so conscientiously and with the goal of adding a team player who’s passionate about doing what it takes to grow and develop the company and the people around them.

Requirements

High school diploma or GED
Three or more years of relevant work experience and/or training, or equivalent combination of education and experience preferred, preferably in general accounting role in the construction industry.
Possess and maintain valid driver’s license and reliable means of transportation.
Reliable attendance is imperative.
Strong computer and technology skills required, including proficient knowledge and use of Microsoft Office Suite.
Excellent interpersonal, written and verbal communication skills, including the ability to effectively communicate information one-on-one and/or in small group situations to both internal and external customers.
Ability to work as a team player and take initiative to take on and complete tasks.
Demonstrate strong organizational skills and attention to detail.
Professional appearance and manners for greeting guests, as well as professional telephone etiquette & friendly disposition for answering calls.

Nice To Haves

Accounting role in the construction industry preferred but not required.

Responsibilities

Follow and ensure proper execution of day-to-day accounting systems and procedures, whether computerized or manual.
Timely and accurately process vendor invoices and employee expense reports including: review, code and match receipts to invoices; investigate discrepancies; and enter data in accounting software.
Review monthly statements, research and resolve discrepancies, research and analyze job account status; prepare account adjustments to manual and computerized records; annotate records to explain and summarize adjustments; search account histories to locate imbalances and incorrect entries; cross reference adjustments to source documents and related files; prepare and reconcile balances of accounts.
Generate reports required for daily and monthly account reconciliations.
Gather and compile supporting details for computing invoices, tax and billings.
Respond to all vendor inquiries and provide high level customer service to address and resolve questions and issues, especially in regard to billing and payment status.
Monitor the Accounts Payable email account, responding to and processing incoming emails accordingly.
Track partial and final lien releases.
Maintain a neat and orderly work space.
As needed, provide back-up support to office administrative staff (such as but not limited to: answering phone calls, greeting visitors, etc.).
Complete special projects as assigned.