Accounts Payable Specialist

Revive Infrastructure Group LLC•Nampa, ID

1d•Onsite

About The Position

The Accounts Payable Specialist plays a key role in the financial operations of the company. This position is responsible for managing the outflow of capital by processing, tracking, and recording payments in an accurate, efficient, and timely manner. The AP Specialist will have a direct, ongoing impact on financial transactions by keeping the company on track, on time, and on good terms with our valued subcontractor and vendor partners.

Requirements

High School Diploma or equivalent required
Minimum 1–2 years of experience in accounts payable or accounts receivable required.
Proficient in Microsoft Office Suite, particularly Excel.
Experience with accounting software required

Nice To Haves

Associate's degree in Business, Accounting, or a related field preferred.
Experience in the construction, utilities, or telecommunications industry strongly preferred.
Acumatica experience is a plus.

Responsibilities

Receive, verify, and process vendor and supplier invoices in a timely and accurate manner.
Facilitate vendor payments, including verification of federal ID numbers (W-9s), review of purchase orders, and resolution of discrepancies.
Ensure outstanding obligations are credited upon payment; identify discount opportunities and issue purchase order amendments or stop-payment orders as needed.
Reconcile monthly statements, transactions, and expense reports against account balances and office records.
Record entries, verify documentation for, and distribute petty cash.
Calculate and report sales tax based on paid invoices.
Generate purchase orders as required and assist senior financial officers as needed.
Process high-volume subcontractor invoices, including verification against executed subcontracts and lien waiver requirements prior to payment release.
Reconcile job cost coding against project budgets in coordination with project managers and field operations leadership.
Track and process equipment rental invoices, fuel card transactions, and fleet-related vendor payments.
Support month-end job cost reporting by ensuring all invoices are accurately coded to the correct project, cost code, and division.
Maintain vendor compliance documentation, including W-9s, certificates of insurance (COIs), and subcontractor qualification records.
Assist with bonding and insurance audit support by pulling invoice and payment documentation as requested.
Other related duties as assigned.