Accounts Payable Specialist

QC Supply • Schuyler, NE

8d • Onsite

About The Position

We are seeking a detail-oriented Accounts Payable Specialist to join our finance team. This role is responsible for managing the company's accounts payable process, ensuring accurate and timely processing of invoices, expense reports, and vendor payments. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment. This role reports to the Accounts Payable Supervisor and is office-based at our Schuyler, Nebraska facility

Requirements

• Education: Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• Experience: 2+ years of experience in accounts payable or related finance roles, preferably in a small or mid-size company.
• Software Proficiency: Experience with accounting software (e.g., QuickBooks, NetSuite, SAP, or similar). Proficiency in Microsoft Excel and other Office Suite applications.
• Attention to Detail: Strong analytical skills with a high degree of accuracy in data entry and invoice processing.
• Communication Skills: Excellent verbal and written communication skills for interacting with vendors and internal teams.
• Problem-Solving: Ability to troubleshoot invoice discrepancies, payment issues, and vendor concerns.
• Time Management: Ability to prioritize tasks and meet deadlines in a high-volume environment

Responsibilities

• Invoice Processing: Receive, review, and process vendor invoices, ensuring accuracy and proper approvals.
• Payment Processing: Prepare and execute check, ACH, and wire payments while ensuring timely and accurate disbursements.
• Reconciliations: Reconcile accounts payable transactions and vendor statements, resolving discrepancies as needed.
• Expense Reports: Review and process employee expense reports, ensuring compliance with company policies.
• Vendor Management: Maintain vendor records, set up new vendors, and respond to vendor inquiries.
• Compliance & Documentation: Ensure proper documentation and adherence to internal controls, policies, and compliance with tax regulations (e.g., W-9s, 1099 reporting).
• Process Improvement: Identify and implement efficiencies in the accounts payable process.

Benefits

• Medical, Dental, Vision, Life, Critical Illness, Accident and Group Legal Insurance, Flex Spending Account, Health Savings Account, paid time off (PTO), paid holidays, and 401k match available after eligibility requirements are met.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees