Accounts Payable Specialist

Inframark • Tampa, FL

13d • Onsite

About The Position

The Accounts Payable Specialist is responsible for compiling payroll data to maintain payroll and tax records. This role performs various payroll-related functions, including managing client payroll data, preparing and entering data into the payroll system, calculating wages and deductions, reviewing and correcting payroll accuracy, updating employee records, and processing payments. The specialist also monitors new W4 forms for IRS compliance, escalates issues as needed, and performs other assigned duties. The work environment is characteristic of an office setting, requiring typical office activities and occasional lifting of up to 20 lbs.

Requirements

• AA degree in Accounting or related field
• 2-4 years of previous payroll experience
• Advanced proficiency with Microsoft Office applications & internet
• Knowledge of accounting practices and procedures
• Basic understanding of IRS pay guidelines
• Communicates clearly & professionally
• Contributes to a positive internal & external customer experience
• Maintains composure in challenging situations
• Collaborates with others
• Asks for constructive feedback
• Pays attention to detail
• Identifies & solves problems
• Escalates issues accordingly
• Checks work for quality
• Shares suggestions to improve quality & productivity
• Works independently with minimal supervision
• Takes projects to completion
• Follows all company policies & SOPs
• Manages multiple tasks
• Demonstrates flexibility in workflow & scheduling
• Demonstrates a positive attitude
• Acts in accordance with company vision, mission & values
• Takes accountability for own performance
• Willing to take on additional assignments
• Seeks out opportunities for development

Responsibilities

• Performs some or all of payroll related functions, including: Clients payroll data such as hours worked, insurance deductions, and general deductions to be withheld from earnings; Prepares computer input forms, enters data into payroll system and computes wages and deductions and posts to payroll records; Reviews wages computed and corrects errors to ensure payroll accuracy; Records changes and updates master payroll records to reflect new exemptions, insurance coverage, car allowance, and loan payments for each employee; Records data concerning transfer of employees between departments; Keeps records of leave pay and severance payments to terminated employees; Prepares and issues paychecks; Upload ACH files to bank for manager’s approval.
• Reviews and analyzes insurance invoice to reconcile payroll deductions.
• Confirm bank balances to insure available cash for payroll.
• Make on line EFT payments and prepare pension file payments for manager’s review.
• Monitors incoming new W4 forms and other paperwork to ensure compliance with IRS guidelines.
• Escalates issues to payroll manager/supervisor as needed.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree