Accounts Payable Specialist (12-month contract)

Brookfield • Gatineau, QC

81d • Hybrid

About The Position

Reporting to the Accounts Payable Supervisor, the Accounts Payable Specialist
will be responsible for processing invoices (Analyzing invoices, supporting
internal and external clients), expense claims, and producing weekly payments
under company policies and procedures.

Requirements

• Minimum two (2) years of accounts payable or accounts receivable experience is preferred; however, an understanding of accounting with previous office/administrative experience will be considered
• Effectively and professionally able to interact with remote internal clients and external vendors alike
• Ability to work in a very fast-paced, high-volume environment, with a focus on quality and accuracy
• Solid understanding of Accounts Payable, Accounting, purchasing, and business processes is an asset
• Proactive and ability to work independently, escalating issues when appropriate
• Strong problem-solving skills and the ability to use sound judgment
• Positive, proactive approach to enhancing accounts payable methods and company practices and ability to adapt to change effectively
• Proficiency with MS Word and MS Excel
• Strong knowledge of MS Outlook
• Strong written and oral communication skills

Nice To Haves

• Experience using an ERP system, in particular knowledge of IFS, D365, Medius, and Basware, is an asset

Responsibilities

• Monitor invoices in our workflow system and ensure accurate data entry in ERP system
• Confirm accurate matching of invoices with receipts and their respective purchase orders
• Ensure that invoices without purchase orders are routed to the accurate department for review and approval in our workflow system (Basware) and in accordance with the policies in place
• Prepare invoices in our AP application (Basware).
• Verify and process expense claims
• Work closely with internal stakeholders to ensure timely processing of invoices while verifying compliance with company policies and procedures
• Prepare Wire, EFT/ACH, V-Card, Cheques, and Withdrawal Certificates payments on a weekly basis
• Perform follow-up on invoice disputes and resolve billing and payment issues (e.g. outstanding/past due accounts, failed payments)
• Monitor and perform follow-up of statement of accounts and contact vendors as required
• Manage communications with suppliers (such as the AP shared email)
• Investigate and resolve any sales tax issues with respect to purchase orders and invoices
• Prepare year end forms such as 1099, 1096 & 1042
• Process credit card statement transactions
• Assist Accounting in month end close process
• Assist in year-end audit
• Other duties as assigned.

Benefits

• We work to recognize you in meaningful, personalized ways including a competitive salary, a health benefits program
• We thrive on the challenge to be our best and progressive thinking to keep growing. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
• Our spaces are open, dynamic, and collaborative, giving you access to different businesses and teams. For your wellbeing, our building is equipped with a modern gym, bike storage, and healthy snacks and drinks.
• We cultivate a culture where we invest in your growth and development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees