Accounts Payable Specialist

Cosmetic Physician Partners•Montreal, QC

4d•Hybrid

About The Position

The Accounts Payable Specialist is responsible for managing the company’s outgoing payments and ensuring invoices, expense reports, and clinic payments are processed accurately and efficiently. This role plays a key part in maintaining strong vendor relationships, supporting financial accuracy, and ensuring compliance with company policies and payment timelines.

Requirements

2+ years of accounts payable or general accounting experience preferred
Strong understanding of accounting principles and AP processes
Experience with accounting or ERP systems
Proficiency in Microsoft Excel and Microsoft Office Suite
High level of accuracy and attention to detail
Strong organizational and time management skills
Ability to handle confidential information professionally
Excellent communication and problem-solving skills
Ability to work independently and manage multiple priorities in a fast-paced environment

Nice To Haves

Diploma or degree in Accounting, Finance, or related field preferred

Responsibilities

Process clinic invoices accurately and in a timely manner
Match invoices with purchase orders and receipts when applicable
Review and verify invoice coding and approvals
Prepare and process weekly check runs, ACH, and wire payments
Reconcile clinic statements and resolve discrepancies
Respond to clinic inquiries regarding payments and account status
Maintain organized and accurate financial records and documentation
Assist with month-end closing activities and accruals
Monitor AP aging reports and ensure timely payments
Support audits by providing required documentation and reports
Ensure compliance with internal controls, policies, and procedures
Collaborate with department leaders regarding invoice approvals and payment issues
Assist with process improvements and efficiency initiatives within the finance department