Accounts Payable Specialist

ADVANCED DIGITAL CABLE LLC • Blairsville, GA

9d • Onsite

About The Position

This role is responsible for the daily administrative and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. This role ensures the company’s financial obligations to vendors and suppliers are met accurately and timely by overseeing the full cycle AP process, from invoice coding and three way matching to the execution of payments via wire, ACH and check. Beyond transaction processing, the role serves as a key gatekeeper for financial security of the organization by managing Positive Pay protocols and maintaining adequate documentation, including W9 compliance. This position requires a high level of organizational skill and the ability to work collaboratively with the finance team to support month end close.

Requirements

• Associate or bachelor’s degree preferred
• 2 to 5 years of relevant accounts payable experience
• Prior experience with ERP systems (Dynamics AX) and Excel required
• Strong attention to detail and accuracy in a high volume environment
• Ability to manage competing priorities and multiple deadlines during close
• Independent, self directed work style
• Clear written and verbal communication
• Problem solving mindset with ability to identify and resolve discrepancies

Nice To Haves

• Manufacturing or multi entity experience preferred but not required

Responsibilities

• Manage end to end accounts payable cycle, ensuring timely and accurate processing of vendor invoices, three way matching and discrepancy resolution
• Review invoice details, ensure proper coding, and retain adequate documentation
• Monitor AP inbox, prioritize urgent items, and identify potential fraud risks
• Reconcile corporate card (PCARD) activity and ensure proper coding and support
• Prepare and process vendor payments, including checks, ACH, wires, and NACHA
• Create weekly payment proposals, process and post payment journals in AX and coordinate required approvals for disbursements
• Generate and distribute payment remittances to vendors
• Manage Positive Pay processes, including exception review and check uploads
• Set up and maintain vendor master data, including collection and validation of required documentation (W9, certificates of insurance, credit applications, etc.)
• Respond to vendor inquiries and resolve payment discrepancies in a timely manner
• Support month end close by ensuring all received goods are invoiced and recorded
• Perform accounts payable reconciliations and assist in balance sheet review
• Assist with specialized reconciliations and reporting as required

Benefits

• Health, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Life Insurance
• Employee Assistance Program (EAP)
• Long and Short Term Disability
• Accident & Critical Illness Insurance
• Paid Time Off (PTO)
• 11 Paid Holidays
• 401(k) with company match
• Career development and advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree