Accounts Payable Specialist

Community Concepts • Lewiston, ME

5d • Onsite

About The Position

Community Concepts, a Maine non-profit, is seeking an Accounts Payable Specialist for its Lewiston Office. This role is part of the Finance department and requires a team player with accounting experience. The Specialist will work in partnership with the Accounting Manager, agency staff, and vendors. This is a full-time position, 40 hours per week, with a starting pay rate of $25.00 per hour.

Requirements

• Proficiency in software especially Excel
• Ability to follow instructions and work with minimal supervision
• Willingness to adapt to a fast-paced business environment
• Ability to keep accurate, neat records
• Ability to adapt to changing State and Federal regulations
• Actively participate in the creative changes which occur
• Pre-employment SBI, DMV, DHHS, sex offender registries, fraud, and federal debarment background checks

Nice To Haves

• Associate’s Degree in Accounting or Business Administration preferred
• Two to five years commensurate experience may be substituted for college training
• Two years experience in non-profit accounting preferred

Responsibilities

• Process vendor invoices accurately and timely, ensuring proper approvals, coding, and compliance with agency policies and funding requirements
• Review invoices and supporting documentation for accuracy, completeness, and adherence to contract terms
• Enter and maintain accounts payable transactions in the accounting system
• Prepare and process weekly and monthly payment runs, including checks and electronic payments
• Reconcile accounts payable subledger to the general ledger and resolve discrepancies
• Maintain vendor records, including setup, updates, and W‑9 documentation
• Respond to vendor inquiries and resolve payment issues professionally and promptly
• Assist with monthly, quarterly, and year‑end closing activities related to accounts payable
• Support internal and external audits by preparing documentation and responding to audit inquiries
• Ensure compliance with internal controls, grant requirements, and state and federal regulations

Benefits

• Comprehensive benefits package including health, dental, vision, life, short and long-term disability, accident, critical illness & hospital indemnity
• Paid Time Off (up to 18 days for full-time employees)
• Up to 13 paid holidays per year
• 403(b) pension plan with agency contribution and match
• Community Concepts is a qualified employer under the Public Service Loan Forgiveness (PSLF) program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree