Accounts Payable Specialist

The Cook & Boardman Recruiting Team • Wilmington, DE

18h • Onsite

About The Position

The Accounts Payable Specialist is responsible for entering all invoices, credit memos, and other accounts payable transactions. This role will support the Controller and will also serve as an A/P Liaison between our Corporate A/P Team and our branch offices within The Cook & Boardman Group. A qualified applicant should have significant accounts payable knowledge, general accounting knowledge regarding prepaid expenses, fixed assets, and general ledger accounts. Experience with the principals of job costing in the construction industry is highly beneficial to the role.

Requirements

• Bachelor’s Degree preferred, or an equivalent combination of education/experience.
• Current and valid US driver’s license preferred.
• At least 2 years of experience in a similar accounting position.
• Must pass pre-employment background check and drug test.
• Excellent Excel experience and skills required
• High attention to detail, self-motivated, and the ability to work independently
• Excellent organizational skills
• Strong PC and systems skills required, proficient in Microsoft Office Suite
• Thorough knowledge of general accounting including thorough skills knowledge plus the application of general accounting theory
• Must be proficient in MS Word, Excel, and PowerPoint software programs
• Excellent verbal and written communication skills required

Nice To Haves

• Experience with the principals of job costing in the construction industry is highly beneficial to the role.

Responsibilities

• Maintain account payable processes, including new vendor set ups, entering invoices and credit memos, and reconciling invoices with receipt discrepancies.
• Manages vendor relationships and vendor record management.
• Reviews and verify invoices and check requisitions within the ERP system.
• Monitors vendor accounts to ensure payments are up to date.
• Research and resolves invoice discrepancies and issues between the purchasing team and the ops team.
• Maintains vendor/supplier file, along with W-9 files and other qualifying information.
• Correspond with vendors, colleagues, and other associates and respond to inquiries.
• Responsible for ensuring the accuracy of the information maintained in the accounting system.
• Managing Business licenses, and Agency Licenses with various municipalities and Agencies.
• Managing in-house professional license renewals and State ID badging.
• Entering P-Card Transactions and collecting the receipts.
• Conduct online Bill pay transactions.
• Other relative duties as assigned.

Benefits

• Health, dental, vision, prescription coverage, life insurance, and 401(k) with company match.
• Generous paid time off for rest, family, and self-care.
• Continuous learning, mentorship, and leadership training including access to C&B University, our in-house development program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees