ACCOUNTS PAYABLE SPECIALIST

Northern Reflections Ltd•Toronto, ON

10d

About The Position

At Northern Reflections, Ricki’s, and Cleo, we are united by a shared vision: to inspire and empower women through fashion that fits their lives. With a proud legacy in Canadian retail, we bring together decades of expertise, a passionate team, and a commitment to delivering exceptional style, quality, and service. As part of our growing organization, you’ll join a collaborative and dynamic team that values innovation, customer connection, and the power of great fashion. Whether it’s timeless comfort, polished workwear, or versatile style, each of our brands plays a unique role in serving women across generations. Reporting to the Corporate Controller, the Accounts Payable Specialist, is responsible for managing the company’s accounts payable processes, ensuring timely and accurate processing of invoices, payments and reconciliations. In addition, the role includes performing general accounting duties to support the finance team and assist in maintaining accurate financial records for the organization. This role requires strong attention to detail, organizational skills, and the ability to work in a fast-paced environment. The Accounts Payable Specialist works closely with vendors, internal departments, and the finance team to manage payment schedules, resolve discrepancies, and maintain financial records.

Requirements

Minimum three years working experience in Accounts Payable
Effective communication skills with individuals at all levels of the organization
Proficiency in accounting software (i.e. QuickBooks, SAP, etc.) and Microsoft Office (Excel & Word)
Sound knowledge and experience with NAV software is considered an asset OR
Experience with ERP accounting software, preferably MS Dynamics Business Central is an asset.
Skilled in calculating discounts, interest, proportions, percentages and taxes
Able to work efficiently as part of a team as well as independently
Good level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts
Able to work well under pressure, multi-task and meet set deadlines
Good organizational, time management and prioritizing skills
Attention to detail in all areas of work
High level of personal integrity

Responsibilities

Process and verify invoices, ensuring all are accurate and compliant with company policies and procedures.
Prepare and process payments (i.e. checks, ACH, wire transfers) to vendors in a timely manner
Reconcile monthly Vendor statements and research past due payment activity. Develop and maintain an excellent working relationship with vendors.
Communicate with vendors regarding payment inquiries, discrepancies and issue resolution.
Support the preparation and filing of commodity tax returns
Ensure compliance with applicable tax laws, vendor agreements and company policy
Assist in preparing financial statements, including balance sheets, income statements and cash flow statements
Perform month-end and year-end close processes, ensuring accurate reporting and compliance with accounting standards
Assist in the preparation of budgets and forecasts, tracking expenses against budgeted amounts
Maintain accurate records of financial transactions and ensure proper documentation for audits
Support all audits by providing necessary documentation and responding to inquiries