Accounts Payable Specialist

Cleveland Metropolitan School District

6d•Onsite

About The Position

The Cleveland Metropolitan School District (CMSD) is seeking an Accounts Payable Specialist to provide analysis, problem resolution, and timely and accurate processing of district expenditures. This role utilizes OnBase and FMS for checks, ACH, and Mastercard processing, including 1099 analysis/reporting and training. The specialist will process all district expenditures, maintain vendor confidentiality, work with internal and external personnel for problem-solving, and handle multiple detail-oriented tasks under tight deadlines. They will also assist with vendor inquiries, perform special projects, and audit expenditures for accuracy and completeness, ensuring compliance with all district, federal, and state regulations. The position requires a hands-on approach to invoice processing and collaboration with the finance management team on the implementation of an automated accounts payable system. The specialist will act as a liaison between Accounts Payable and other divisions like Capital Projects/Facilities and Food Service to ensure accurate payment processing.

Requirements

High School Diploma or GED required
Three years of Accounts Payable experience or equivalent educational experience
Data entry and administrative support experience
Strong analytical, organizational, and multitasking skills with a commitment to accuracy
Working knowledge of MS Office Suite
Excellent written and oral skills

Nice To Haves

Associate's Degree or higher preferred

Responsibilities

Processes all district expenditures, including purchase orders, direct payments, and employee reimbursements, while maintaining vendor confidentiality
Works with outside and district personnel for analysis and problem-solving
Works under tight deadlines and handles multiple, detail-oriented tasks
Works independently and remains self-motivated with minimal direct supervision
Assists with vendor inquiries
Performs special projects for Accounts Payable while working closely with the Management Team
Must have an understanding of problem analysis/ resolution and workflow processing
Audits, monitors, reviews incoming expenditures for accuracy and completeness, and evaluates all 1099 processes, ensuring all data is accurate and reported to the vendors and the IRS on a timely basis, meeting all district, federal, and state rules and regulations
The ability to work with district personnel and assist in the explanation of purchase order receiving, problem solving, and general system training to ensure accurate and timely processing of all district expenditures, and participate in the Vendor Service Unit as defined by Accounts Payable Management
Must be willing to work in a hands-on environment, including sorting, prepping, and batching invoices for internal processing to ensure accurate, timely, and complete invoice packages
Working with the finance management team on the movement for an up-front automated accounts payable system, OnBase/FMS, maintaining efficiency and accuracy of the district payment process, including vendor requests, Resolution Tracking, and Approval
Knowledge and experience or an understanding of electronic processing and workflows, with the ability for accurate, timely problem analysis and resolution while utilizing OnBase/FMS for district payments
Must understand the concepts of automated processing as it relates to ACH and internal workflows
Liaison between the Accounts Payable Division and the district Capital Projects/Facilities Area and Food Service Divisions to ensure timely and accurate payment processing, interfacing with FMS and OnBase
Other duties, responsibilities, and requests as assigned by the Finance/Accounts Payable Management Team