Accounts Payable Specialist
About The Position
Tri-City Group is currently seeking an Accounts Payable Specialist for an immediate opening in Davenport, IA. The Accounts Payable Specialist is responsible for executing high-volume, accurate and timely accounts payable transactions in support of a complex, project-driven construction environment. This role partners closely with project teams, procurement, and vendors to ensure invoices are validated, coded, approved, and paid in accordance with company policies, contract terms, and internal controls. The position plays a critical role in maintaining strong vendor relationships, supporting job cost integrity, and enabling timely financial close activities across multiple operating units.
Requirements
- High school diploma or equivalent
- 3+ years of accounts payable experience, preferably in construction, engineering, or a project-based environment
- Experience processing high-volume invoices and working with purchase orders and job costing
- Strong attention to detail with the ability to manage competing priorities in a fast-paced, deadline-driven environment
- Working knowledge of construction accounting principles, including job cost accounting and purchase order processes
- Proficiency with ERP/accounting systems and Microsoft Excel; ability to learn new systems quickly
- Effective verbal and written communication skills, with a strong customer-service mindset
- Ability to work collaboratively across finance, operations, and field teams
- Sound judgment and commitment to confidentiality and internal controls
Responsibilities
- Review, verify, and process a high volume of vendor invoices, subcontractor invoices, and expense reimbursements for accuracy, proper approval, and compliance with company policies
- Match invoices to purchase orders, subcontracts, and receiving documentation; resolve discrepancies in coordination with project teams and procurement
- Ensure accurate coding of invoices to jobs, cost codes, general ledger accounts, and operating units
- Prepare and process weekly check runs, ACH transactions, and wire payments in accordance with payment terms and cash management guidelines
- Maintain compliance with lien waiver requirements and documentation standards, where applicable
- Perform timely receipt of job-related purchase orders and validate charges against project budgets
- Support project managers and operations teams with invoice status, vendor inquiries, and job cost clarification
- Assist in maintaining accurate job cost reporting by ensuring costs are posted to the correct projects and periods
- Serve as a primary point of contact for vendor inquiries, resolving payment issues professionally and efficiently
- Maintain positive working relationships with subcontractors and suppliers to support uninterrupted project execution
- Provide responsive support to branch, field, and corporate personnel regarding AP processes and status
- Maintain complete and well-organized accounts payable files, including digital imaging and document retention in accordance with audit and compliance requirements
- Support internal and external audits by providing documentation and responding to inquiries
- Assist with month-end and year-end close activities, including accruals, reconciliations, and account analysis
- Prepare reports, schedules, and analyses related to accounts payable, vendor balances, and outstanding liabilities
- Follow standardized AP procedures while identifying opportunities to improve efficiency, accuracy, and controls in a multi-entity environment
- Assist with system enhancements, ERP upgrades, or process changes impacting accounts payable
- Provide backup support to other accounting team members as needed to ensure continuity of operations
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
