Accounts Payable Specialist

Hacienda Del Sol Resort•Tucson, AZ

2d•Onsite

About The Position

The Accounts Payable Specialist is responsible for managing accounts payable operations and general cashier functions for the resort. This role ensures accurate and timely processing of vendor payments, maintains cash handling controls, and supports the finance team in maintaining the financial integrity of resort operations. At Hacienda Del Sol, we pride ourselves on creating not only an exceptional guest experience, but also a supportive and inspiring workplace for our team members. Our resort offers a collaborative environment where employees are valued, recognized, and encouraged to grow within the organization. Surrounded by breathtaking desert landscapes, and a rich history, this is a unique opportunity to build your career in a setting that blends luxury hospitality with a warm, team-oriented culture.

Requirements

2+ years of experience in accounts payable, cashiering, or general accounting
Proficiency in accounting software and Microsoft Excel
Strong attention to detail and organizational skills
Ability to handle confidential financial information with discretion
Excellent communication and problem-solving abilities

Nice To Haves

Associate's or bachelor's degree in Accounting, Finance, or related field
Experience in hospitality or resort accounting
Familiarity with property management systems (PMS) and point-of-sale systems

Responsibilities

Process vendor invoices accurately and efficiently, ensuring proper coding, approvals, and documentation
Reconcile vendor statements and resolve discrepancies in a timely manner
Maintain organized records of all payables transactions and supporting documentation
Prepare and process weekly check runs and electronic payments
Respond to vendor inquiries and maintain positive vendor relationships
Assist with month-end closing procedures, including accruals and account reconciliations
Ensure compliance with company policies and internal controls
Oversee daily cash operations, including collecting and verifying cash deposits from all revenue outlets
Prepare and balance daily cash reports and bank deposits
Maintain the resort's house bank and petty cash funds
Conduct periodic audits of departmental cash banks
Process guest refunds, paid-outs, and currency exchanges as needed
Safeguard all cash assets and ensure adherence to cash handling policies
Investigate and report cash variances promptly