Accounts Payable Specialist
About The Position
This role is responsible for handling assigned vendor accounts, processing invoices, verifying financial data for accounts payable records, and providing clerical support for the organization's obligations. The specialist will clarify invoice discrepancies, obtain necessary payment information, assemble invoices for payment, and verify calculations and discounts. They will also review invoices for approval, check vendor files for previous payments, and maintain necessary records. Additionally, the role involves preparing journal entries, reconciling vendor statements, assisting with financial audits, and supporting the month-end financial close. Related duties as assigned.
Requirements
- Organization, prioritization skills
- attention to detail with analytical skill
- Strong written and verbal communication skills
- Ability to meet deadlines
- Confidentiality
- Problem solving skills
- Ability to complete work on schedule
- High level of comfort and proficiency working with automated financial systems and Microsoft Excel
- Basic understanding of principles of finance, bookkeeping and accounting
Nice To Haves
- BA in Accounting or Finance preferred
- 2+ years' related experience preferred
- Experience with an accounting software a plus
Responsibilities
- Handle assigned vendor accounts
- Process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization
- Clarify any questionable invoice items, prices or receiving signatures
- Obtain proper information and/or data regarding invoice payments
- Assemble invoices to be completed for payment
- Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable)
- Review invoices and requisitions for satisfactory payment approval
- Check vendor files for any previous payments
- Maintain copies of vouchers, invoices or correspondence necessary for BRC records
- Prepare journal entries listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures
- Reconcile vendor statements
- Prepare supporting schedules for annual financial audits and as required
- Assist with month end financial close
- Related duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
