Accounts Payable Specialist

Aston Carter•Golden Valley, MN

7d•$25 - $32•Hybrid

About The Position

This Accounts Payable Specialist role focuses on high-volume invoice processing, vendor relationship management, and accurate payment execution within a dynamic, enterprise-level finance environment. The specialist supports a large accounting team during a period of system transformation and organizational change, contributing directly to a smooth transition on a newly implemented Oracle ERP platform and an upcoming merger.

Requirements

At least 2 years of accounts payable experience, preferably in a high-volume, enterprise-level environment.
Strong understanding of expense accounts and cost center structures to ensure accurate financial coding.
Hands-on experience with Oracle ERP systems, ideally Oracle Fusion or a similar Oracle-based platform.
Proficiency in end-to-end accounts payable processes, including invoice processing, payment execution, and vendor account reconciliation.
Experience with purchase orders, including three-way match processes between purchase orders, receipts, and invoices.
Ability to work with OCR and automated three-way matching tools to support efficient invoice processing.
Knowledge of Minnesota sales and use tax requirements and the ability to apply these rules in day-to-day AP activities.
Understanding of MN Care tax requirements and related compliance obligations.
Knowledge of current 1099 reporting requirements and their implications for vendor payments and reporting.
Strong communication skills for interacting with internal business partners, vendors, and other stakeholders to resolve payment and invoice issues.
Ability to research and resolve interface errors and manage batch releases within an ERP system.
High attention to detail and accuracy when reviewing invoices, purchase orders, terms of payment, and supporting documentation.

Nice To Haves

Experience working in a healthcare or hospital environment and familiarity with healthcare-related financial operations.
Exposure to large, complex organizations and shared services environments within accounting and finance.
Prior experience with Oracle Fusion or other modern cloud-based ERP implementations, particularly in a post-go-live setting.
Comfort training and supporting business partners on accounts payable processes and best practices.
Strong relationship-building skills with both internal stakeholders and external vendors.
Ability to adapt to organizational change, including system implementations and mergers, while maintaining accuracy and service quality.
Interest in developing a long-term career in accounting and finance within a large organizational structure.

Responsibilities

Process a high volume of invoices accurately and on time, supporting a team that collectively handles approximately 300 invoices per day, with an individual workload of around 100 invoices daily.
Enter all purchase order (PO) invoices for assigned vendors into the ERP system, ensuring completeness and accuracy of data.
Compare purchase orders, prices, terms of payment, and other related charges to confirm accuracy and resolve discrepancies before payment.
Review and route non-PO invoices for proper coding and approval in accordance with accounting and procurement policies.
Review and enter manual check requests, verifying that all requests carry appropriate approvals and comply with internal policies.
Ensure all invoices and check requests have proper authorization in line with established accounting and procurement procedures.
Work closely with the purchasing department and vendors to resolve invoice and PO discrepancies in a timely and professional manner.
Train internal business partners on processes related to invoice payments, including proper submission, coding, and approval workflows.
Communicate with internal business partners to identify, investigate, and resolve invoice discrepancies that may impact payment timelines.
Establish and maintain strong relationships with vendors, serving as a primary point of contact for payment-related questions and concerns.
Educate vendors on standard payment terms, processes, and payment types to support consistent and efficient transactions.
Communicate with vendors to resolve account discrepancies and respond promptly to vendor inquiries regarding payments and balances.
Respond to questions from internal and external customers and work collaboratively to resolve payment issues and related concerns.
Maintain a strong understanding of expense accounts and cost center structures to ensure accurate coding of invoices and payments.
Review and reconcile statements for assigned vendors, identify open items not yet recorded in the system, and request missing invoices and credit memos for processing.
Research and resolve daily interface errors within the ERP system and complete batch releases accurately and on schedule.
Resolve debit balances by partnering with the purchasing department and other stakeholders as appropriate.
Maintain current knowledge of Minnesota (MN) sales and use tax requirements and apply this knowledge to invoice processing and payment activities.
Ensure compliance with MN Care tax requirements and related regulations in accounts payable operations.
Apply knowledge of current 1099 reporting requirements to support accurate vendor setup and year-end reporting.
Leverage three-way matching automation and OCR tools within the ERP system to optimize invoice processing efficiency while ensuring accuracy and compliance.