Accounts Payable Specialist

Kowalski Construction Inc•Phoenix, AZ

5d•Onsite

About The Position

The Accounts Payable Specialist at Kowalski Construction is responsible for managing outgoing payments, maintaining accurate financial records, and supporting efficient day-to-day accounting operations. This role ensures timely and accurate processing of payables while maintaining compliance with company policies and financial regulations.

Requirements

High school diploma or equivalent.
2 + years of accounts payable or general accounting experience (construction/restoration industry experience preferred)
Strong understanding of accounts payable processes and basic accounting principles
Experience reconciling vendor accounts and financial records
Proficiency in accounting software (e.g., QuickBooks, Albi, NetSuite or similar ERP systems)
Intermediate Microsoft Excel skills
High attention to detail, accuracy, and organization
Strong communication and problem-solving skills

Nice To Haves

construction/restoration industry experience preferred

Responsibilities

Process high-volume invoices and outgoing payments in accordance with company policies and procedures
Perform daily accounts payable activities, including verifying, classifying, and recording financial data
Ensure payments to subcontractors are made accurately and promptly, and waivers are signed before payments are released.
Ensure all bills are assigned to the proper approver in the automated AP system
Ensure all credit card entries are posted and reconciled by month end
Match purchase orders, invoices, and receiving documentation for accuracy
Ensure proper coding of expenses across accounts and cost centers
Reconcile the accounts payable ledger to ensure all invoices and payments are accurately recorded
Review vendor statements, reconcile accounts, and investigate discrepancies as needed
Maintain communication with vendors to resolve billing issues and ensure accurate account status
Monitor payment timelines and support timely disbursement of funds
Generate and review reports detailing accounts payable status and aging
Maintain organized, audit-ready documentation and support internal and external audits
Ensure compliance with regulatory and company requirements, including W-9 collection and sales tax considerations
Assist with month-end closing activities, including accruals and reporting
Other duties as assigned