Accounts Payable Specialist

Europcar•Tulsa, OK

23h

About The Position

The Accounts Payable Specialist role involves supporting department leadership and supervisors, handling advanced processing and exception management, ensuring month-end close and regulatory compliance, and contributing to training and process improvement within the AP department. This position requires a strong understanding of accounting principles and the ability to manage complex financial transactions.

Requirements

Advanced general ledger coding
Understanding of purchase order, pricing, and receiving variances
Knowledge of corporate card programs and employee travel expense submissions
Familiarity with month-end close procedures and liability recording
Experience with expense accruals and unvouchered receipt schedules
Knowledge of tax compliance, W-9s, and Form 1099 filings
Experience with vendor database management and banking changes
Proficiency in ERP software
Ability to train AP staff
Experience in documenting Standard Operating Procedures (SOPs)
Skill in compiling processing metrics, error rates, and KPIs

Responsibilities

Assume operational leadership and decision-making authority for the AP department during the supervisor’s absence.
Review and perform preliminary sign-off on check runs, ACH batches, and wire transfers prior to final supervisor release.
Monitor team intake queues, distribute daily tasks, and reallocate workloads among staff to meet deadlines.
Gather invoice samples, approval histories, and payment trails to support internal and external financial audits.
Process high-dollar, sensitive, or multi-departmental corporate invoices requiring advanced general ledger coding.
Troubleshoot and resolve severe purchase order, pricing, and receiving variances by partnering with procurement teams.
Review corporate card programs and employee travel expense submissions to ensure adherence to company travel policy.
Enforce cutoff deadlines for the processing staff and ensure all monthly liabilities are recorded.
Calculate and draft month-end expense accruals and unvouchered receipt schedules for general ledger posting.
Maintain tax classification records, review W-9 compliance, and lead the preparation of annual IRS Form 1099 filings.
Audit modifications to the master vendor database, verified banking change records, and maintain separation of duties.
Train incoming AP staff on ERP software, internal workflows, and corporate accounting policies.
Author, update, and organize the department’s Standard Operating Procedures (SOPs) manual.
Compile monthly processing metrics, error rates, and key performance indicators (KPIs) for supervisor review.