Accounts Payable Specialist III

Institute for Defense Analyses (IDA)•Alexandria, VA

11d•$56,254 - $90,007•Hybrid

About The Position

Under minimal supervision, performs a variety of routine to complex day-to-day operations that may involve independent investigation and problem resolution, in support to the administration of accounts payable in accordance with applicable IDA policies and procedures. Area of responsibility is either employee and consultant travel reimbursement or payment of IDA vendors for purchases or services provided. Duties include reviewing and verifying expense reports or invoices and related documents, responding to vendor inquiries, and providing direction and guidance to employees and consultants. May provide task-specific support and guidance to new and/or lower level/other accounts payable staff, as appropriate.

Requirements

Associate’s degree and four years of relevant experience; or high school diploma or equivalent and five years of relevant experience; or Bachelor’s degree and three years of relevant experience
Experience with computers, automated accounting system and/or electronic travel system.
Ability to communicate effectively both orally and in writing and to interact effectively with all levels of personnel.
Demonstrated ability to accomplish tasks accurately and efficiently, handle multiple tasks simultaneously, meet regularly recurring deadlines and act with discretion.
U.S. Citizenship is required.
Ability to obtain and maintain a security clearance may be required.
Successful completion of a criminal background check is required.

Responsibilities

Receives and reviews expense reports, vendor invoices, check requests and/or other related documentation for completeness and compliance with IDA financial policies, procedures and contractual requirements.
Matches original invoices and requests for payment with internal purchase orders or payment requests; performs calculations to determine appropriate payment schedules and amounts, and makes modifications as necessary.
Ensures invoices are appropriately coded and cost are appropriately allocated based on vendor invoice and company policy.
Enter voucher into the financial system through a system preprocessor or manual entry.
Processes vendor or employee payment by EFT or check if applicable
Enters and updates vendor information in the financial system ensuring appropriate tax and banking documentation is received.
Serves as liaison between departments and vendors on the resolution of administrative problems and inquiries
May provide task-specific support, training and guidance to new and/or lower level accounts payable staff, as appropriate.
Performs other duties as assigned.