Accounts Payable Specialist
About The Position
We are a full-scale electrical contracting company, providing preconstruction services through final- and post-project completion. For both new construction and renovation projects, we offer design-build/design-assist, value engineering, and CAD services, working with biotech, healthcare, commercial, transportation, and technology companies, as well as many government agencies. Essential Duties and Responsibilities * Prioritize invoices according to cash discount potential and payment terms; resolve purchase order, contract, invoice and/or payment discrepancies and documentation; ensure credit is received for outstanding credit memos * Review all invoices for appropriate documentation and approval prior to processing in Viewpoint * Process check requests, prepare cash run, obtain all signatures for checks/EFTs and distribute checks accordingly * Reconciliation of vendor statements, including communicating with vendors and responding to inquiries concerning payment or invoice issues * Maintain files and documentation thoroughly and accurately, in accordance with company policy and best practices * Assist Project Managers in the reconciliation of invoices to Purchase Order and Subcontract commitments The duties and responsibilities describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the positions role within the business.
Requirements
- High school diploma
- Work with intermediate ERP system
- Exposure to document handling software
- 1-3 years of related accounts payable experience in a high volume, fast paced environment
- Possess excellent written and verbal communication skills
- Must be able to prioritize your workload in a fast paced, multi-task environment
- Must be detail oriented, have a professional attitude and reliable
- Ability to be self-motivated and proactive
- Must have a demonstrated ability to perform basic business mathematical functions
- Ability to work independently but also embrace a team environment in a fast-pace and high volume scenario with emphasis on accuracy and timeliness
- Excellent organizational and problem-solving skills and the ability to manage time effectively
- Must comply with all operating policies, procedures, plans and programs
- Ability to interact with employees and vendors in a professional manner, maintain customer confidentiality
Nice To Haves
- Two or Four year degree in Accounting or Finance but not required
- Prefer experience in the construction industry but not required
Responsibilities
- Prioritize invoices according to cash discount potential and payment terms
- Resolve purchase order, contract, invoice and/or payment discrepancies and documentation
- Ensure credit is received for outstanding credit memos
- Review all invoices for appropriate documentation and approval prior to processing in Viewpoint
- Process check requests, prepare cash run, obtain all signatures for checks/EFTs and distribute checks accordingly
- Reconciliation of vendor statements, including communicating with vendors and responding to inquiries concerning payment or invoice issues
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and best practices
- Assist Project Managers in the reconciliation of invoices to Purchase Order and Subcontract commitments
Benefits
- competitive salary and benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
