Accounts Payable Specialist I

Viejas Casino & Resort • Alpine, CA

7d • Onsite

About The Position

The Accounts Payable Specialist is responsible for processing invoices and preparing checks for payment in a timely manner. This role involves inputting invoice details into the Accounts Payable Tracking System, verifying invoice information against purchase orders and authorization limits, reconciling vendor statements, and researching discrepancies. The position also includes performing clerical duties such as mail distribution and filing, assisting with audits, and ensuring compliance with company policies and regulations. The role requires maintaining a safe work environment and protecting company assets.

Requirements

• Accounts Payable (AP) and Workday experience (or a comparable platform) is required.
• High school diploma or general education degree (GED).
• California driver’s license required.
• Must be 21 years of age or older.
• 0 to 1 years of related experience.
• Good written, verbal, and interpersonal communication skills.
• Basic knowledge of Excel.
• Must be detail-oriented, organized, values teamwork, self-motivated, and ability to multitask.
• Responsible, dependable, punctual; take pride in work.
• Ability to operate 10-key by touch.
• Ability to handle a high volume of work at a fast pace.
• Ability to work in a professional high-pressure environment while demonstrating and maintaining good personal relation/people skills and a positive attitude.
• Ability to multitask and work well under stress.
• Must be a self-starter and able to adjust to change.

Nice To Haves

• Associate’s degree in Business or related field preferred.
• Experience working with 1,000 plus vendors preferred.
• Experience working with automated accounts payable system.

Responsibilities

• Inputs invoices into the Accounts Payable Tracking System including invoice number, expense account, due date, and other required information.
• Picks up mail and distributes accordingly.
• Verifies quantities, purchase order numbers, signatures, ledger account numbers and other items.
• Verifies whether the purchase order authorized freight expenses.
• Ensures check request is signed by authorized person and within authorization limits.
• Reconciles all vendor statements to the tracking system.
• Files backup documents for payments.
• Researches any discrepancies related to the invoices and payments.
• Performs clerical duties such as opening, sorting, distributing mail, and filing documents.
• Assists the audit department in filing and organizing.
• Attends all required classes and meetings.
• Protects company assets and reports any fraudulent activity to Surveillance Department and Management.
• Follows company and departmental policies and standard operating procedures, and any applicable governmental laws and regulations.
• Ensures that a clean, safe, hazard-free work environment is maintained.
• Adheres to all company and department policies, procedures, and standard operating guidelines.
• Performs other duties as assigned.
• Does not provide supervision to other team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED