Accounts Payable Specialist 1

Easterseals Southern California•Irvine, CA

1d•$26 - $31

About The Position

Under direct supervision, the Accounts Payable Specialist 1 processes, analyzes, and maintains accounts payable, and may update or recommend improvements to internal processes. The role supports accurate and timely verification and payment of invoices and expense vouchers, computes discounts, codes expenses, matches purchase orders, posts invoices, reconciles vendor balances, follows up on discrepancies, maintains vendor files, prepares checks for signature, and handles vendor inquiries. The position processes routine payable requests using accounting software, ensures transactions have appropriate approvals and supporting documentation, and researches and resolves invoice and purchase-order issues. It maintains accounting records and documentation, processes petty-cash and bus-pass reimbursements, reconciles petty cash and cash events, and serves as a contact for assigned vendor accounts. The role also sorts and distributes department mail, assists with the yearly financial audit, and performs other duties as assigned. The starting rate is $26–$31 per hour, depending on experience. Local travel using the employee’s own vehicle may be required. The working environment is generally favorable, with adequate lighting and temperatures and no stated hazardous or unpleasant conditions from noise, dust, or similar factors.

Requirements

Typically requires an Associate’s Degree in Accounting or a related field, or an equivalent combination of education, experience, and expertise.
Typically requires two to four years of Accounts Payable experience.
Demonstrated proficiency in Microsoft Office (Excel, Outlook, Word, and PowerPoint), Windows-based applications, and internet usage.
Ability to apply generally accepted accounting principles (GAAP).
Effective written and oral communication skills with internal and external associates at all levels.
Ability to exercise discretion and maintain confidentiality.
Ability to understand and comply with regulatory requirements, organizational policies, procedures, and practices.
Ability to obtain and maintain criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation, as required by Easterseals Southern California and/or program requirements.
Ability to travel locally, provide reliable personal transportation, and maintain a driving record that complies with Transportation Safety Standards, auto-insurance, and vehicle-registration requirements.
Ability to occasionally carry or lift 0–30 pounds.
Ability to sit for up to 8 hours per day, stand for up to 3 hours per day, and walk for up to 3 hours per day on an occasional basis.
Ability to perform keyboard activity, use a telephone, and write repetitively.
Ability to view a computer monitor and read newsprint.

Responsibilities

Process routine payable requests through data entry and analysis in accounting software, producing payable checks and exceptions by required deadlines.
Obtain signatures and distribute payable checks.
Ensure transaction data and documentation include proper approvals, supporting documents, and cost-allocation codes.
Research and resolve lost or problem invoices and purchase orders; coordinate with vendors and associates to process payments.
Maintain and update data, records, and documentation in accounting software, databases, and filing systems, keeping records organized, accessible, and reportable.
Review, verify, and enter petty-cash and bus-pass reimbursements in accounting software.
Update and maintain account reconciliations for petty cash and cash events.
Serve as the point of contact for assigned vendor accounts and provide account information or guidance to administrative associates and vendors.
Sort and distribute department mail to assigned personnel.
Debit, credit, and total accounts in accounting software.
Assist with the yearly financial audit.
Perform other duties as assigned.