Representative - Accounts Payable 1

Atlas Healthcare Partners•Phoenix, AZ

22h•$17 - $26

About The Position

This position manages a daily accounts payable workload, facilitates customer service, and provides technical assistance and problem resolution for its assigned area with limited supervision. The role supports Atlas Healthcare Partners’ operations by accurately processing financial documentation and maintaining complete financial records while following established policies, procedures, regulatory and accreditation requirements, and applicable professional standards. The incumbent handles requests from multiple departments, facilities, and vendors within specific time requirements. Responsibilities include independently reconciling vendor statements, processing large volumes of invoices, analyzing and resolving unmatched invoices, and working with facility buyers and procurement teams to address invoice and purchase-order discrepancies. The position requires effective communication, problem-solving, confidentiality, and customer service, as well as the ability to identify company or regulatory compliance issues and consult a supervisor about unusual situations. Internal interactions include employees at all levels through senior management; external interactions include vendors and independent contractors.

Requirements

High school diploma or GED.
Typically 1–2 years of experience in accounting, finance, accounts payable, accounts receivable, or a related field within a large organization, or an equivalent combination of education and experience.
Strong working knowledge of mathematics and general office procedures.
Professional computer proficiency, including working knowledge of desktop software and medium-to-high proficiency in Excel.
Ability to maintain a calm and professional demeanor, work independently, and safeguard highly confidential data.
Highly effective communication and organizational skills.
Ability to multitask, collaborate, and communicate with people of diverse backgrounds in a fast-paced environment.
Effective communication and problem-solving skills for working with facility buyers and procurement teams to resolve invoice and purchase-order discrepancies.

Nice To Haves

Experience with data entry, document management, file creation, and accounts payable.
Healthcare experience.
Proficiency with a 10-key calculator.
Working knowledge of Envi and Oracle software.

Responsibilities

Verify the accuracy and completeness of department documents by matching invoices to receipts, confirming costs and quantities, checking supporting documentation, and validating purchase orders.
Resolve invoice and purchase-order discrepancies with clinical and procurement teams using email, Excel workbook tracking, and monthly meetings.
Assist with research, filing, and data entry, and record and maintain accurate, complete financial records.
Prepare vendor account reconciliations and respond to vendor inquiries.
Reconcile receipts for items not yet invoiced, request missing invoices, and document aged items.
Independently reconcile vendor statements, process high volumes of invoices, and analyze and resolve unmatched invoices.
Provide customer service and technical assistance, identify compliance issues when appropriate, and consult a supervisor about unusual situations.
Perform additional tasks or projects as assigned.
Perform all functions according to established policies, procedures, regulatory and accreditation requirements, and applicable professional standards, while demonstrating Atlas Healthcare’s core values.