Representative, Accounts Payable

Thibaut Inc. • Union, NJ

11h • $26 - $30 • Onsite

About The Position

The Accounts Payable I is responsible for managing the timely and accurate processing of invoices, ensuring adherence to financial policies and procedures, and fostering positive relationships with vendors. This position is responsible for maintaining the integrity of the accounts payable function while providing essential support to the finance team.

Requirements

• Strong understanding of accounts payable processes and relevant regulations.
• Must be proficient in Microsoft Office Suite or related programs.
• Proficient in VLOOKUP and Pivot tables.
• Excellent organizational and analytical skills.
• Effective communication and interpersonal skills, with the ability to collaborate and interact with various departments.
• Proficiency in maintaining highly confidential and detailed records.
• Proficiency in using accounting software and ability to learn other/new software.
• Job requires the use of a computer, phone, calculator, and other technological equipment.
• Ability to sit throughout the shift.

Nice To Haves

• Working experience with Infor highly preferred.

Responsibilities

• Manage, organize, and archive Accounts Payable email correspondence.
• Process invoices efficiently by matching them with purchase orders (3-way matching).
• Coordinate with Purchasing and Warehouse Teams to promptly address discrepancies in PO pricing or quantities.
• Precisely categorize and handle invoices from vendors without purchase orders.
• Conduct reconciliations of vendor statements and address inquiries from vendors.
• Undertake additional analysis related to vendors and expenses as delegated.
• Provide assistance for corporate strategic endeavors.
• Facilitate vendor payments through check issuance or ACH transfers via bank or online portal.
• Ensure compliance with relevant laws, regulations, and Thibaut policies.
• Keep abreast of changes in legislation affecting debt collection practices.
• Maintain a positive and professional relationship with customers.
• Perform other duties as assigned by the Director of Finance & the AP Lead.

Benefits

• Comprehensive health insurance package including medical, dental, vision, life insurance, LTD, STD, critical illness, commuter benefits, 401(k) match, employee discount program, Employee Assistance Programs, Telemedicine

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level