Accounts Payable Representative

CXtec Inc.•Syracuse, NY

2d•$20 - $24•Onsite

About The Position

With over 45 years of experience in the industry, CXTEC supports enterprises throughout the world in rethinking how they build, support, decommission, and upgrade their IT infrastructure hardware to redefine their IT strategy towards a sustainable course. We're looking for a detail-oriented Accounts Payable Representative who takes pride in accuracy, accountability and exceptional service. The ideal candidate can effectively manage invoices, payments, reconciliations and vendor relationships while balancing multiple priorities. We value team members who proactively solve problems, identify process improvements and contribute to a collaborative, high-performing accounting team.

Requirements

Associate's degree in Accounting or Business preferred.
Two years of accounts payable, billing or general office accounting experience.
Ability to organize and manage multiple priorities, while demonstrating strong attention to detail and appreciation of deadlines is essential.
Demonstrate strong analytical, problem solving and decision-making skills.
Exhibit strong teamwork and interpersonal skills.
Ability to work collaboratively with personnel/departments throughout the organization.
Ability to communicate effectively both verbally and in written form.
Strong customer orientation.
Proficient in Microsoft 365.
Experience with Oracle preferred.

Responsibilities

Enter and review daily vendor (supplier/expense) invoices received. Audit for completeness and accuracy.
Ensure proper accounting for transactions that impact accrued inventory; this includes but is not limited to, researching and validating vendor credits, invoice discrepancies, vendor returns, and monthly statement reconciliations.
Work with department managers, warehouse managers, and/or vendors with payment terms less than Net 30 to meet CXTEC’s standard terms.
Research discrepancies concerning invoices/credits, PO’s, packing slips, inventory concerns and work with the appropriate company personnel for timely resolution, to include aged items. Follow up with vendors for resolution of pending credits prior to month-end closing.
Adhere to Import Compliance guidelines and ISO 9001:2015 procedures.
Complete weekly scheduled payment runs to ensure payment within terms, obtaining appropriate approvals as necessary.
Process and monitor employee expenses using online systems.
Audit “Quick” check requests and issue as needed, obtaining appropriate approvals.
Ensure credit card transactions are processed in adherence to corporate policy.
Work to resolve “Invoice On-Holds” on a weekly basis.
Follow up with vendors for resolution of pending credits prior to month-end closing.
Copy and file check detail/backup electronically or in hard copy on a regular basis not to exceed a week.
Scan documents and provide backup to the team when needed
Reconcile vendor and credit card statements and ensure complete accruals are provided to GL each month.
Respond to vendor and internal inquiries; strive for a resolution within the next business week.
Request W-9 forms for AP records and 1099 filing; follow up as necessary.
Request method of payment (ex. ACH, check).
Present ideas to improve departmental efficiency through the system or through a better workflow.
Assume additional responsibilities as required and provide backup as needed.