AP Reconciler

Aston Carter • Bloomfield, CT

3d • $35 - $37 • Onsite

About The Position

The Accounts Payable Reconciler ensures the accuracy and integrity of accounts payable records by reconciling vendor statements and AP accounts, resolving discrepancies, and supporting the month-end close process. The role operates in a high-volume environment and works closely with vendors and internal teams to maintain accurate invoice, credit, and payment information.

The position is based in a standard office and cubicle environment within a collaborative accounts payable team of approximately 25 professionals. The team processes around 20,000 invoices per month and uses Sage and related tools. The position is a contract role based in Bloomfield, Connecticut, and is fully onsite. Potential for permanent employment may depend on performance and demonstrated capabilities.

Requirements

• Demonstrated accounts payable reconciliation experience in a professional setting.
• Strong understanding of accounts payable processes, including invoices, credits, payments, and aging reports.
• Ability to research and resolve discrepancies such as duplicate invoices, unapplied payments, and outstanding balances.
• Proficiency in working within high-volume accounts payable operations.
• Experience using Sage or similar accounting and ERP systems.
• Attention to detail and accuracy in reviewing and reconciling financial data.
• Effective communication skills for partnering with vendors and internal teams.
• Strong organizational skills to manage multiple reconciliation tasks and follow-ups.

Nice To Haves

• Comfort working with large volumes of invoices and transactions on a daily basis.
• Ability to build collaborative relationships with vendors and cross-functional partners.
• Problem-solving mindset with a focus on identifying root causes of reconciliation issues.
• Adaptability to evolving processes and willingness to support improvements in AP workflows.

Responsibilities

• Reconcile vendor statements and accounts payable accounts to ensure invoices, credits, and payments are accurately recorded.
• Research and resolve discrepancies, including duplicate invoices, unapplied payments, and outstanding balances.
• Review aging reports regularly and follow up on aged or unresolved accounts payable items.
• Partner with vendors to clarify and resolve payment, invoice, and account balance issues.
• Collaborate with internal teams to address accounts payable questions and resolve reconciliation issues.
• Support month-end close by ensuring accounts payable balances are accurate, properly documented, and reconciled to the general ledger.
• Maintain organized and up-to-date records of reconciliations, adjustments, and accounts-payable-related communications.
• Contribute to continuous improvement of reconciliation processes in a high-volume accounts payable environment.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Critical illness, accident, and hospital coverage
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available
• Voluntary life and AD&D insurance for the employee and dependents
• Short- and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time off or leave, including PTO, vacation, or sick leave, subject to eligibility and applicable terms

What This Job Offers

• Education Level: No Education Listed