Accounts Payable/Receptionist

RIVER BEND INDUSTRIES LLC•Blanchard, OK

8d•Onsite

About The Position

The Accounts Payable Specialist/Receptionist combines front-office responsibilities—greeting visitors, handling calls, and distributing mail—with back-office financial tasks such as invoice processing, vendor maintenance, and vendor reconciliations. The role supports accurate data entry, resolves billing discrepancies, maintains vendor files, and provides administrative support. It requires strong organizational and communication skills and basic accounting knowledge. The employee manages the front desk and supports daily office operations, while also processing invoices and credit card statements, reconciling vendor accounts, responding to vendor inquiries, and maintaining accurate financial documentation. The role is based at RBI in Blanchard, Oklahoma, and is full-time.

Requirements

High school diploma.
Strong work ethic.
Ability to learn and multitask; organized and self-starting.
Responsible and trustworthy.
Strong organizational and time-management skills.
Proficiency in Excel and Word.
Strong problem-solving, documentation, research, and resolution skills, and knowledge of basic accounting principles.
Knowledge of applicable accounts payable and general ledger systems and procedures, financial chart of accounts, and related procedures.
Ability to communicate effectively verbally and in writing.
Ability to interact professionally with employees, clients, and vendors.
Ability to work independently and as part of a team in a fast-paced, high-volume environment, with an emphasis on accuracy and timeliness.
Ability to perform mathematical computations, including percentages, fractions, addition, subtraction, multiplication, and division, quickly and accurately.
Ability to communicate clearly and hear effectively for phone and in-person interactions.
Ability to sit for an extensive portion of the workday and frequently use hands, fingers, and wrists for typing, document handling, and phone operation.
Ability to occasionally stand, walk, bend, stoop, reach, and move between areas.
Ability to occasionally lift or move office supplies, files, or packages generally weighing 10 to 25 pounds.
Close vision, color vision, and focus adjustment for screen work.
Ability to work in a high-paced, sometimes noisy or stressful environment with frequent interruptions.

Nice To Haves

College courses in accounting preferred.
Bilingual in Spanish.
Sage 100 ERP experience.

Responsibilities

Manage the front desk, greet visitors, and answer and direct calls.
Handle mail, maintain common areas, and coordinate meetings to support daily office operations.
Respond to emails and general inquiries.
Monitor office supply inventory and coordinate with vendors regarding facility issues.
Review invoices for accuracy and appropriate documentation, obtain approval, and post invoices in accounting software.
Sort, file, and match inventory receivers to purchase orders and invoices; scan and file documents digitally.
Reconcile vendor statements and research and correct discrepancies.
Prioritize invoices based on cash discount opportunities and payment terms.
Process invoices in the Sage ERP system and file processed invoices on the company server.
Respond to vendor inquiries.
Maintain thorough and accurate files and documentation in accordance with company policy and accepted accounting practices.
Maintain complete vendor files, including 1099 filing and insurance certification information.
Audit and process credit card statements and save backup copies of submitted receipts through the appropriate accounting software.
Assist with other projects as needed.
Perform other job-related duties and follow job-related instructions as assigned.