Accounts Payable/Receivable Specialist

Omaha Steaks•Omaha, NE

6d•Onsite

About The Position

The AR/AP Specialist is responsible for processing vendor invoices, maintaining receiving documentation, and supporting timely and accurate payments. This role also manages customer payment applications, account reconciliations, and the preparation of bank deposits. Additional responsibilities include vendor statement reconciliation, resolving discrepancies, preparing journal entries, and providing support to both vendors and internal departments. The Specialist ensures accurate financial records within JD Edwards and contributes to efficient accounts payable and accounts receivable operations.

Requirements

2- year college degree or equivalent Accounting or Equivalent
3-5 years accounting experience or accounts receivable experience preferred.
Ability to operate a computer and navigate screens.
Excellent internal and external communication skills, both written and verbal
Calculator, data entry, and mathematical computation skills with speed and accuracy
Thorough knowledge of accounting terminology
Ability to organize and work with large volumes of paperwork and work under pressure to meet deadlines
Strong interpersonal skills and ability to work in a team

Responsibilities

Prepares vendor invoices for approval, attaching appropriate documentation (PO, receiving paperwork, etc.).
Notes billing or receiving discrepancies as needed.
Assigns vendor numbers, company code, and general ledger interface date.
Routes invoices electronically to appropriate managers/directors for approval.
Enters approved invoices into the computer system, verifies input and proper general ledger accounting month.
Processes invoices for payment.
Updates payments into the general ledger and archives checks.
Prepares checks for mailing or distributes checks to appropriate Company personnel.
Researches and answers questions from vendors and Company personnel regarding payments, vendor numbers, and proper account coding.
Reviews, reconciles, and resolves balances on vendor statements.
Maintains a receiving file of purchase orders and receiving documents.
Reviews receiving file monthly for unprocessed receiving documents.
Reviews monthly accrual checklist and prepares journal entry to accrue outstanding invoices and PO’s.
Maintains various worksheets to monitor utility payments, returned checks, voided checks, and performs account reconciliations.
Processes travel & entertainment reports, reviewing for accuracy and for compliance with company travel policy.
Maintains an Excel worksheet to communicate appropriate team member reimbursements to the Payroll department.
Completes new vendor setup.
Obtains tax identification number and maintains W-9 log.
Processes customer refund checks, making adjustments to voucher batch, posting, and printing checks.
Performs research for and assists Customer Service.
Codes and applies customer payments to individual OS charge accounts.
Notifies FS and Credit/Loss Prevention of invoices not paid in full by completing short pay form.
Maintains worksheets to monitor incoming funds by wire transfer, zone transmissions, and short pays.
Prepares manual invoices and forwards copy to appropriate department.
Enters manual invoices into JD Edwards.
Logs and monitors payment for any invoices prepared off system.
Cleans up accounts that require special handling due to commissions or credit card prepayments.
Reconciles, balances, and prepares cash for bank deposit to meet daily bank deposit deadlines.
Performs all other duties as assigned.