Accounts Payable/Accounts Receivable Specialist

Valued Merchant Services•Novato, CA

3d•$32 - $35•Onsite

About The Position

An established North Bay company is seeking a dependable, detail-oriented Accounts Payable / Accounts Receivable Specialist to join its team in Novato. QuickBooks online a must! This is a hands-on accounting position for someone who enjoys managing the day-to-day details of AP and AR while becoming an important part of a collaborative organization. The position will initially be approximately 30 hours per week at $32–$35 per hour, with the opportunity to grow into a 40-hour-per-week position as responsibilities and business needs expand. In addition to competitive hourly compensation, the company offers a substantial benefits package, making this an attractive opportunity for someone seeking a stable, long-term position.

Requirements

1–3+ years of accounting, bookkeeping, Accounts Payable, Accounts Receivable, or similar experience
Working knowledge of basic accounting principles and GAAP
Experience with QuickBooks Online
Proficiency with Microsoft Excel
Strong attention to detail and accuracy
Excellent organizational and time-management skills
Ability to work independently and manage multiple priorities
Strong analytical and problem-solving abilities
Professional communication skills when working with customers, vendors, and coworkers
Ability to appropriately handle confidential financial information
Valid driver's license and automobile insurance
Ability to successfully complete a background check

Nice To Haves

This position could be particularly attractive to someone currently working as an: Accounts Payable Specialist, Accounts Receivable Specialist, Accounting Assistant, Accounting Coordinator, Accounting Clerk, Bookkeeper, Full-Charge Bookkeeper, Junior Staff Accountant
Someone who is dependable, organized, accurate, and comfortable taking ownership of their work.
Excellent references required!
The ideal candidate wants more than another short-term accounting job. They are looking for a company where they can become a trusted member of the team, expand their responsibilities, and potentially grow from the initial 30-hour schedule into a 40-hour-per-week position.

Responsibilities

Review, verify, code, and process vendor invoices
Match invoices with purchase orders and receiving documentation
Process payments and assist with payment runs
Reconcile vendor statements and resolve discrepancies
Maintain accurate vendor and AP records
Record and reconcile credit card transactions
Respond professionally to vendor questions regarding invoices and payments
Prepare and process customer invoices
Review customer purchase orders, pricing, freight charges, and supporting documentation
Monitor outstanding accounts receivable
Send payment reminders and follow up on past-due accounts
Process and post customer payments
Process credit card transactions
Maintain accurate records of customer deposits and invoice activity
Research and resolve billing and payment discrepancies
Assist with account reconciliations and general accounting activities
Maintain accurate electronic and physical financial records
Scan, organize, and file accounting documentation
Process incoming financial correspondence and payments
Make occasional bank deposits
Provide administrative support related to accounting and business operations
Assist with additional accounting and office responsibilities as needed

Benefits

Medical Insurance: Employer contributes 80% of the employee premium toward designated medical plans, with additional employer contributions available toward enrolled children. Spousal coverage is also available at the employee's expense.
Dental Insurance: Employer pays 50% of premiums for employees, spouses, and eligible dependents.
Vision Insurance: Employer pays 50% of premiums for employees, spouses, and eligible dependents.
401(k) Retirement Plan: Available beginning on the first day of employment. The plan currently does not include an employer contribution.
Life Insurance: 100% company-paid.
Employee Assistance Program (EAP): 100% company-paid.
Flexible Spending Account (FSA): Available after three months of employment.
PTO: Employees begin accruing PTO on their first day of employment at a rate of 0.05769 hours per hour worked. Accrued PTO may be used after the first 90 days of employment.
Paid Holidays: Eight paid holidays annually, plus a paid day off for your birthday.
Additional Personal Time: Four unpaid days are available annually for use as needed, subject to company policy.