Accounts Payable/Accounts Receivable Specialist

JMF•Upper Allen Township, PA

18h•$25 - $35

About The Position

The Accounts Payable / Accounts Receivable Specialist is responsible for supporting the company’s day-to-day accounting operations, with primary responsibility for processing vendor payments, customer billing, cash receipts, account reconciliations, and maintaining accurate financial records. This position requires strong attention to detail, organization, follow-through, and the ability to manage multiple priorities and deadlines. The AP/AR Specialist will work closely with vendors, customers, operations, and other members of the accounting team to resolve discrepancies and ensure transactions are processed accurately and timely.

Requirements

High school diploma or equivalent required
2–3 years of accounts payable, accounts receivable, bookkeeping, or general accounting experience preferred.
Experience with invoice processing, customer billing, cash application, account reconciliations, and collections.
Working knowledge of basic accounting principles and general ledger transactions.
Strong proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
Strong attention to detail and commitment to accuracy.
Excellent organizational and time-management skills.
Ability to manage multiple priorities and meet recurring deadlines.
Strong written and verbal communication skills.
Ability to professionally communicate with vendors, customers, and internal departments.
Ability to research discrepancies, identify solutions, and follow issues through to resolution.
Ability to work independently while contributing effectively as part of the accounting team.

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
Experience with accounting or ERP software preferred.

Responsibilities

Conduct vendor invoice entry and perform three-way matching of invoices, purchase orders, and receiving documentation.
Manage the accounts payable process and ensure expenses are accurately recorded to the appropriate general ledger accounts.
Prepare weekly AP and cash requirements reports for management.
Process weekly vendor payments by check, ACH, or other approved payment methods.
Ensure vendors are paid timely and applicable early-payment discounts are captured.
Research and resolve discrepancies involving purchase orders, receiving documentation, vendor invoices, and payments.
Reconcile vendor statements and resolve outstanding vendor issues.
Maintain accurate vendor records, including W-9 documentation and information required for 1099 reporting.
Prepare and file annual 1099s as required.
Manage check processing and maintain appropriate disbursement controls.
Reconcile company credit card statements and petty cash.
Assist with sales and use tax reporting and compliance, as applicable.
Identify vendor discounts and other cost-saving opportunities.
Prepare and process customer invoices accurately and timely.
Review billing documentation to ensure invoices are supported by appropriate contracts, purchase orders, work tickets, or other required documentation.
Post and apply customer payments, including checks, ACH, and other electronic payments.
Maintain accurate customer account balances and accounts receivable records.
Monitor the accounts receivable aging report and follow up on past-due balances.
Communicate with customers regarding outstanding invoices, payment status, billing discrepancies, and account questions.
Research and resolve customer billing and payment discrepancies.
Reconcile customer accounts and statements.
Coordinate with operations and project teams to obtain information needed for timely and accurate billing.
Assist with collections and escalate significantly past-due accounts to management as appropriate.
Assist with maintaining customer records, credit information, and billing requirements.
Prepare regular reports on outstanding receivables, collections, and cash receipts.
Participate in the month-end closing process.
Complete assigned AP and AR reconciliations.
Assist with maintaining schedules for prepaid and accrued expenses.
Reconcile received-not-invoiced reports and investigate outstanding items.
Prepare daily, weekly, and monthly accounting reports as requested.
Maintain accurate and organized accounting documentation and records.
Provide backup support to other members of the accounting team as needed.
Assist with audits by providing requested AP, AR, vendor, customer, and payment documentation.
Perform additional accounting and administrative duties as assigned.