Accounts Payable & Receivable Specialist

Gerflor Usa • Bolingbrook, IL

1d • Hybrid

About The Position

The Accounts Payable & Receivable Specialist performs accounting and administrative functions to ensure efficient processing, maintenance and reconciliation of accounts payable and receivable transactions.

Requirements

• Associate degree in Accounting, Finance or related preferred, or equivalent education and experience.
• 3 years of accounts payable and accounts receivable experience.
• Strong understanding of accounting principles and financial processes.
• Strong computer skills (Microsoft Office) with intermediate proficiency in Microsoft Excel (VLOOKUPS, Pivot tables, analysis, reporting)
• Experience with ERP, (Microsoft 365 or similar.)
• Excellent written and verbal communication skills.
• Strong organizational, prioritizing skills and problem solving skills.
• Excellent attention to detail.

Nice To Haves

• Knowledge of sales tax and multistate transactions a plus.
• Experience in a distribution environment a plus.

Responsibilities

• Process and enter vendor invoices accurately and timely upon receipt, ensuring expenses are recorded in the correct accounting period.
• Match invoices to purchase orders and receive documents.
• Prepare, review, and process weekly vendor payments via check, ACH, and wire transfer, ensuring accuracy and timely disbursement.
• Review and validate vendor records, including W-9 forms, banking information, and supporting documentation to prevent fraud and ensure accurate payments.
• Conduct independent verification of vendor banking information and payment change requests, following company controls and fraud prevention procedures before processing updates.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendors master records and supporting documentation.
• Assist with month-end close activities by ensuring all expenses and transactions are accounted for in the appropriate reporting period.
• Generate and distribute monthly customer statements, ensuring timely and accurate communication of account balances and outstanding invoices.
• Apply customer payments and reconcile customer accounts.
• Monitor accounts receivable aging reports and proactively follow up on overdue invoices through phone calls and email communications to ensure timely collection of outstanding balances.
• Perform customer credit checks, analyze creditworthiness and payment history to assist in determining appropriate credit terms and credit limits in accordance with company policies.
• Research and resolve customer billing discrepancies, maintain accurate customer records, and ensure account information, payment terms, and credit limits are up to date.
• Review customer accounts upon Customer Service request and release orders after evaluating credit limits, payment terms, account status, and outstanding balances to ensure compliance with company credit policies.
• Process credit memos and customer refunds as needed, ensuring accurate accounting, proper authorization, and timely resolution of customer account adjustments.
• Support year-end audit requests.
• Identify and recommend process improvements to increase efficiency.

Benefits

• Medical, Dental & Vision benefits.
• Flexible Spending and Health Savings Accounts.
• Company paid Life Insurance, Short and Long-Term Disability.
• Voluntary benefits including Legal, Identity Theft, Supplemental Life, Critical Illness, Accident, and Pet Insurance Programs.
• 401k & Company provided match.
• Paid Time Off, Paid Holidays and Parental Leave.
• Wellness Program, Service Awards, Educational Assistance, EAP, Product Discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree