Accounts Payable/Receivable Specialist
About The Position
The Accounts Payable / Accounts Receivable Specialist supports the financial operations of Trademark Venues and its affiliated businesses. Reporting to the Manager of Finance & Data, the position helps ensure accurate and timely vendor payments, customer billing, payment application, reconciliations, and financial recordkeeping across multiple venues and legal entities. The role combines daily transaction processing with research, problem-solving, and process improvement in a fast-paced hospitality environment. The position is full-time, hourly, and non-exempt, based at The Atelier in Vista, California. Compensation is $30.00–$36.00 per hour, depending on experience and qualifications. Travel is not required.
Requirements
- At least 3 years of progressively responsible accounts payable, accounts receivable, bookkeeping, or comparable accounting operations experience is preferred.
- Working knowledge of invoice processing, payment controls, accounts receivable reconciliation, credits, and basic accounting principles.
- Proficiency in Excel, Outlook, and QuickBooks or a comparable accounting system.
- Strong attention to detail, organization, discretion, and ability to manage competing priorities and deadlines.
- Ability to independently research discrepancies, exercise sound judgment, and follow established procedures and approval controls.
- Clear, professional communication skills and ability to collaborate effectively with vendors and internal stakeholders.
- Proactive mindset with an interest in continuous improvement, technology, and efficient financial workflows.
Nice To Haves
- Experience with multi-entity, multi-location, or high-volume transactions is strongly preferred.
Responsibilities
- Process, code, and verify vendor invoices and approved payments, maintaining documentation, approvals, W-9s, vendor records, and payment history.
- Review vendor statements, payment terms, credits, duplicate charges, and discrepancies; monitor accounts payable aging and follow up on outstanding items.
- Support customer billing, payment application, account balances, refunds, adjustments, aging reports, and collection follow-up under established policies and approvals.
- Work with Sales, Event Planning, Operations, and Accounting to verify event-related charges, customer balances, and billing accuracy, including assigned Tripleseat audits and reconciliations.
- Maintain accurate entity, venue, department, and account classifications in QuickBooks and other approved systems; identify and escalate unclear coding or allocations.
- Assist with bank, customer, and vendor reconciliations, monthly close activities, reporting, and supporting schedules.
- Maintain organized digital records, safeguard confidential customer and banking information, and follow approval requirements and internal controls.
- Identify opportunities to streamline workflows, reduce manual tasks, document procedures, and support finance technology improvements.
- Communicate transaction status, discrepancies, and delays proactively while meeting deadlines and supporting the Finance team.
Benefits
- Medical, dental, and vision benefits
- Paid time off
- Career development opportunities
- Opportunities to grow as the company expands
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
