Accounts Payable/Receivable Specialist
About The Position
The Accounts Payable Specialist processes payments, including claims, refunds, and vendor payments, and ensures payments are accurately recorded in the general ledger for financial reporting. The role also requires understanding, following, and enforcing internal controls for accounts payable cash disbursements. The position is based in an open office environment in Miami, Florida. The schedule is Monday through Friday, with flexible hours between 8:00 a.m. and 6:00 p.m., provided 40 hours are worked each week. Once permanent, the role requires four days in the office. The position is described as a contract role and as hybrid. Laptops, headsets, accessories, and parking are provided.
Requirements
- Proficiency in data entry, invoices, reconciliation, accounts payable, debits, credits, and accounts receivable.
- Strong analytical and problem-solving abilities.
- Excellent written and verbal interpersonal and communication skills.
- Strong organization and attention to detail.
- Intermediate proficiency with Microsoft Office, particularly Excel and Word.
- Ability to manage multiple priorities and work effectively in a fast-paced environment.
- At least two years of experience in AP/AR.
- Two to four years of relevant experience, or an equivalent combination of education and experience.
Nice To Haves
- Associate degree in Accounting, Business, or a related field preferred.
- Experience with Nexsure is beneficial.
- Prior experience in the insurance industry is a plus.
Responsibilities
- Use Concur and other software to enter or import invoice amounts into the accounting system and process check runs and other payments, including memo checks and ACHs.
- Receive and review invoices and verify compliance with organizational policies.
- Reconcile payments daily to related systems and reports.
- Respond to vendor inquiries and research and resolve concerns or discrepancies.
- Reconcile accounts promptly by verifying entries and comparing them with balances.
- Issue stop-payments, voids, or purchase order amendments.
- File and pay sales and use taxes.
- File Unclaimed Property as required by each state.
- Assist Accounts Receivable with daily activities as needed.
- Perform Accounts Payable month-end and quarter-end duties.
- Complete annual 1099 reporting.
- Perform other duties as assigned.
Benefits
- 401(k) match up to 6%.
- Three weeks of vacation.
- 75% health insurance coverage.
- Employee reward program.
- Medical, dental, and vision coverage, subject to eligibility.
- Critical Illness, Accident, and Hospital coverage, subject to eligibility.
- 401(k) retirement plan with pre-tax and Roth post-tax contributions, subject to eligibility.
- Voluntary life insurance and AD&D coverage for the employee and dependents, subject to eligibility.
- Short- and long-term disability coverage, subject to eligibility.
- Health Spending Account (HSA), subject to eligibility.
- Transportation benefits, subject to eligibility.
- Employee Assistance Program, subject to eligibility.
- Time off or leave, including PTO, vacation, or sick leave, subject to eligibility.
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What This Job Offers
Education Level
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