Accounts Payable/Receivable Specialist
About The Position
The Accounts Payable / Accounts Receivable Specialist supports the financial operations of Trademark Venues and its affiliated businesses across multiple venues and legal entities. Reporting to the Manager of Finance & Data, the role supports timely vendor payments, customer billing and payment application, reconciliations, and accurate financial recordkeeping. It combines daily transaction processing with research, problem-solving, and process improvement in a fast-paced hospitality environment. This is a full-time, non-exempt, hourly position based at The Atelier in Vista, California, with no travel required. Compensation is $30.00–$36.00 per hour, depending on experience and qualifications.
Requirements
- At least 3 years of progressively responsible accounts payable, accounts receivable, bookkeeping, or comparable accounting operations experience is preferred.
- Working knowledge of invoice processing, payment controls, accounts receivable reconciliation, credits, and basic accounting principles.
- Proficiency in Excel, Outlook, and QuickBooks or a comparable accounting system.
- Strong attention to detail, organization, discretion, and ability to manage competing priorities and deadlines.
- Ability to independently research discrepancies, exercise sound judgment, and follow established procedures and approval controls.
- Clear, professional communication skills and ability to collaborate effectively with vendors and internal stakeholders.
- Proactive mindset and interest in continuous improvement, technology, and efficient financial workflows.
Nice To Haves
- Multi-entity, multi-location, or high-volume transaction experience is strongly preferred.
Responsibilities
- Process, code, and verify vendor invoices and approved payments; maintain supporting documentation, approvals, W-9s, vendor records, and payment history.
- Review vendor statements, payment terms, credits, duplicate charges, and discrepancies; monitor accounts payable aging and follow up on outstanding items.
- Support customer billing, payment application, account balances, refunds, adjustments, aging reports, and collection follow-up in accordance with established policies and approvals.
- Coordinate with Sales, Event Planning, Operations, and Accounting to verify event-related charges, customer balances, and billing accuracy, including assigned Tripleseat audits and reconciliations.
- Maintain accurate entity, venue, department, and account classifications in QuickBooks and other approved systems; identify and escalate unclear coding or allocations.
- Assist with bank, customer, and vendor reconciliations, monthly close activities, reporting, and supporting schedules.
- Maintain organized digital records, safeguard confidential customer and banking information, and follow approval requirements and internal controls.
- Identify opportunities to streamline workflows, reduce manual tasks, document procedures, and support finance technology improvements.
- Communicate transaction status, discrepancies, and delays proactively, meet deadlines, and support the broader Finance team.
Benefits
- Medical, dental, and vision benefits
- Paid time off
- Career development opportunities
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
