Onsite Accounts Payable & Receivable Administrative Assistant (Doral Isles)

RealManage•Doral, FL

3d•$23 - $23•Onsite

About The Position

The Onsite Accounts Payable & Receivable Administrative Assistant provides accounting and administrative support for the Doral Isles Community Association in Doral, Florida. The role processes invoices, check requests, garnishments, and tax payments; verifies that required approvals have been received; and follows company policies and procedures. It also applies cash receipts to customer accounts, supports the collections team, maintains accurate transaction records, and responds to inquiries about payment status and account balances. The position is onsite and pays $23.00 per hour. RealManage Elevated Onsite manages community associations with onsite staff and emphasizes customer service, teamwork, innovation, and contribution. The position supports the community’s financial operations and may include additional related duties as assigned. Responsibilities may evolve with Board direction and community needs. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions. The role is performed in a standard office environment with moderate noise. It requires prolonged desk and computer work, with occasional standing, walking, bending, reaching, and moving objects weighing up to 10–15 pounds. A standard schedule applies, with occasional extended hours as required.

Requirements

High school diploma or equivalent.
Two years of Accounts Payable experience is preferred, but not stated as required.
Proficiency in Microsoft Office and Microsoft Excel.
Strong attention to detail and a high degree of accuracy in data entry.
Excellent communication and problem-solving skills.
Ability to prioritize tasks, manage time effectively, and meet deadlines.
Ability to sit for prolonged periods at a desk and work on a computer.
Ability to occasionally stand, walk, bend, or reach as needed.
Ability to lift or move objects weighing up to 10–15 pounds.
Manual dexterity to operate a computer keyboard, mouse, telephone, and other office equipment.
Visual acuity to read printed materials, spreadsheets, and computer screens.
Hearing and speech ability to communicate effectively in person, by phone, and in virtual meetings.
Ability to work in a standard office environment with moderate noise levels.
Ability to work a standard schedule, with occasional extended hours as required.

Nice To Haves

Associate’s degree in Accounting or a related field.
Two years of Accounts Payable experience.

Responsibilities

Process invoices into the computer system.
Open mail daily.
Process check requests, garnishments, and tax payments, ensuring that all appropriate approvals have been received.
Communicate courteously and professionally with co-workers, management, clients, franchisees, and others.
Follow regulations, policies, work procedures, instructions, and safety rules; use appropriate safety equipment.
Accurately process and apply incoming payments, such as checks and ACH payments, to customer accounts.
Reconcile accounts using payment information provided by law firms to ensure accurate payment application.
Research and resolve unidentified, misapplied, or short payments.
Work with the collections team to clarify payment discrepancies and support resolution.
Maintain complete, organized records of processed transactions and supporting documentation.
Assist with month-end close activities related to cash application.
Respond to internal and external inquiries about payment status and account balances.
Ensure cash application processes comply with internal controls, company policies, and accounting procedures.
Perform other related duties as assigned by the supervisor.

Benefits

Medical insurance; the company pays the premium for the employee-only tier on the HSA plan.
Dental insurance.
Vision insurance.
Life and disability insurance.
Health Savings Account (HSA), with eligibility requiring enrollment in the high-deductible medical plan.
Flexible Spending Account (FSA) for health-related expenses.
Flexible Spending Account (FSA) for dependent care expenses.
Education reimbursement for industry-related classes.
401(k) match after one year.
Employee Assistance Program (EAP).
Nine paid holidays and two floating holidays.