Accounts Payable Administrative Assistant
About The Position
This role is responsible for processing the full accounts payable cycle, including invoice indexing, GL coding, reviewing invoices for accuracy, and releasing payments. The position requires experience in handling a high volume of invoices at a fast pace while ensuring accurate and timely payments. The Accounts Payable Administrative Assistant will also prepare and process check disbursements, update and follow check mailing instructions, and assist vendors, property managers, and accountants with payment-related concerns. Reconciliation of AP vendor accounts to vendor statements, investigation and resolution of past due balances, and maintenance of the property recurring expense schedule are also key responsibilities. The role involves following procedures related to the weekly A/P workflow and understanding vendor insurance requirements. Additionally, the position supports the Property Manager in reviewing and explaining financial statements and variance analysis, and undertakes special projects as instructed.
Requirements
- 1-2 years accounts payable experience preferred
- Working knowledge of MS Office programs
- Detail oriented and able to multi-task
- Excellent communication and interpersonal skills
- Keyboarding ability with accuracy at 45-50 words a minute
- Proven ability and desire to work in a number intensive environment
- Ability to work in a fast paced, dynamic business environment
- Strong organizational, analytical, and research skills
Nice To Haves
- Working knowledge of Nexus Payables preferred but not required
Responsibilities
- Processing full payable cycle including invoice indexing, GL coding, reviewing invoices for accuracy, & releasing payments
- Prepare and process check disbursements
- Update and follow check mailing instruction
- Assisting vendors/property managers/accountants with any concerns regarding payments
- Reconciling AP vendor accounts to vendor statements
- Investigating and resolving any past due balances
- Maintaining property recurring expense schedule
- Follow procedures related to the weekly A/P workflow
- Understand Vendor Insurance Requirements as it relates to Suppliers, Performing Work, and Professional Vendors
- Supporting the Property Manager in Reviewing and Explaining the Financial Statements and Variance Analysis
- Special projects as instructed
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
