Accounts Payable Administrative Assistant
About The Position
This role is responsible for managing the full accounts payable cycle, including invoice processing, GL coding, accuracy review, and payment release. The position requires handling a high volume of invoices efficiently and accurately, preparing check disbursements, managing check mailing instructions, and assisting vendors with payment inquiries. Key responsibilities also include reconciling vendor accounts, investigating past due balances, maintaining recurring expense schedules, adhering to weekly AP workflows, understanding vendor insurance requirements, and supporting the Property Manager with financial statement reviews and variance analysis. Special projects as instructed are also part of the role.
Requirements
- Working knowledge of MS Office programs
- Detail oriented and able to multi-task
- Excellent communication and interpersonal skills
- Keyboarding ability with accuracy at 45-50 words a minute
- Proven ability and desire to work in a number intensive environment
- Ability to work in a fast paced, dynamic business environment
- Strong organizational, analytical, and research skills
Nice To Haves
- 1-2 years accounts payable experience preferred
- Working knowledge of Nexus Payables preferred but not required
Responsibilities
- Processing full payable cycle including invoice indexing, GL coding, reviewing invoices for accuracy, & releasing payments.
- Prepare and process check disbursements.
- Update and follow check mailing instruction.
- Assisting vendors/property managers/accountants with any concerns regarding payments.
- Reconciling AP vendor accounts to vendor statements. Investigating and resolving any past due balances.
- Maintaining property recurring expense schedule.
- Follow procedures related to the weekly A/P workflow.
- Understand Vendor Insurance Requirements as it relates to Suppliers, Performing Work, and Professional Vendors.
- Supporting the Property Manager in Reviewing and Explaining the Financial Statements and Variance Analysis
- Special projects as instructed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
