Accounts Payable Production Assistant - Houston, TX

Anywhere•Houston, TX

6h•Onsite

About The Position

We are seeking a highly organized, detail-oriented individual with a sense of urgency to join our team as a Document & Mailroom Coordinator. In this role, you will manage mailroom operations, document processing, and vendor relationships to keep our business running efficiently.

Requirements

High School diploma required
1–2 years of experience in a similar role
Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams)
Ability to learn new software quickly
Strong organizational and communication skills with keen attention to detail
Comfortable with light physical activity, including lifting to 25 lbs. occasionally
Regular, predictable attendance is essential
Positive attitude and commitment to delivering premier service

Responsibilities

Manage all incoming and outgoing mail and packages, including courier deliveries and pick-ups
Prepare and process outgoing mail and assist with returned or unclaimed mail
Collect, sort, prepare, and scan documents
Label and enter documents into the system, ensuring accuracy and quality
Perform post-scanning quality checks and file original records
Secure and properly dispose of confidential documents
Print and scan checks for deposit for Escrow and Commission teams
Print Garnishment and SEP checks.
Maintain relationships with courier services (UPS, USPS, FedEx)
Track mail and UPS invoicing using Excel
Order and maintain office supplies and stockroom inventory
Replace toner in printers and copiers and manage service requests with equipment vendors
Provide coverage for other business service functions as needed
Maintain a clean desk policy and secure environment