Accounts Payable Assistant
About The Position
The Accounts Payable (AP) Assistant plays a crucial role in supporting the accounting department by ensuring accurate and timely processing of invoices and purchase orders. This position is responsible for maintaining vendor relationships through effective communication and resolving discrepancies to uphold the company’s financial integrity. The AP Assistant will manage data entry tasks, reconcile statements, and assist with month-end closing activities to contribute to smooth financial operations. The role requires strong organizational skills and attention to detail to handle multiple tasks efficiently. Ultimately, this position helps maintain the company’s positive cash flow and vendor trust by ensuring all accounts payable processes are executed accurately and on schedule.
Requirements
- High school diploma or equivalent.
- Basic understanding of accounting principles and accounts payable processes.
- Proficiency in Microsoft Office, especially Excel.
- Strong attention to detail and organizational skills.
- Proficient with QuickBooks Desktop
Nice To Haves
- Associate degree or coursework in accounting, finance, or a related field.
- Experience with accounting software such as QuickBooks.
- Previous experience in an accounts payable or accounting support role.
- Excellent communication skills for vendor interaction.
- Ability to adapt to new financial systems and processes quickly.
Responsibilities
- Process and verify invoices, purchase orders, and expense reports for accuracy and compliance with company policies.
- Enter accounts payable data into the financial system and maintain organized records of all transactions.
- Communicate with vendors to resolve invoice discrepancies, payment issues, and inquiries in a professional manner.
- Support month-end closing activities by reconciling accounts payable transactions and preparing reports as needed.
- Other tasks as necessary.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
