Accounts Payable Processor

Community Financial System, Inc.•Syracuse, NY

About The Position

Community Financial System, Inc. (CFSI) is seeking an Accounts Payable Processor to perform accounts payable and accounting activities. The position includes invoice coding and data entry, payment processing, research, customer inquiry responses, reporting, filing, general ledger account reconciliations, and assistance with credit card expense reports. The role supports accurate and timely processing of invoices and payments, vendor and employee expense inquiries, audit preparation, and month-end accounting tasks. The employee is expected to comply with laws, regulations, company policies, procedures, internal controls, and training requirements. The position is 40 hours per week. Compensation is $19.00–$25.60 per hour, commensurate with experience, with potential for an annual merit increase.

Requirements

At least two years of experience working in accounts payable or equivalent experience.
Ability to thrive in a fast-paced, high-volume environment.
Ability to work in a team setting.
Strong technical ability with Microsoft Excel, Word, accounts payable systems, and general ledger reporting systems.
Ability to multitask, stay organized, and handle a large volume of invoices.
Ability to work independently and remain on task.
Strong customer service and communication skills.
Must be at least 18 years of age.

Nice To Haves

Associate’s degree in Accounting, Business, or Finance.

Responsibilities

Enter accounts payable data.
Date-stamp and code incoming invoices daily and verify they are properly authorized or approved.
Verify invoices include the proper sales tax and comply with current tax regulations.
Key invoices into the accounts payable system and process invoice inbox items.
Prepare invoices for import into the accounts payable system and perform the import.
Obtain vendor W-9 forms, tax identification numbers, and ACH information.
Assist with preparation for internal and external audits.
Respond accurately and promptly to internal and external customer inquiries by phone and email.
Research vendor and internal personnel questions about emails, payment status, general ledger coding, past-due balances, credit, problem invoices, and other inquiries.
Review employee manual expense reports for receipts, business purpose, and correct coding.
Assist with corporate card processing, including coding, approval or closure, data mapping, and clearing outstanding credit card reports.
Mail checks after matching them to invoices and file supporting documentation.
Resolve discrepancies in vendor payments before releasing payment.
Process stop payments and voids for checks and ACH payments.
Assist with uploads, month-end accruals, monthly prepaids, monthly rent, and other spreadsheets.
Support the accounts payable team with tasks and projects.
Maintain knowledge of and comply with applicable laws and regulations, company policies, procedures, and internal controls, and complete training requirements on time.