Accounts Payable Processor & Coordinator (Part Time) - WS Management
About The Position
WS Management is seeking a detail-oriented and highly organized Accounts Payable Processor & Coordinator to support the financial operations of our growing hotel portfolio. This part-time, in-office position is responsible for accurately processing invoices, maintaining organized financial records, assisting with vendor and property-level accounts payable workflows, and helping ensure timely follow-up on outstanding items. This role is an important part of maintaining consistency, accuracy, and accountability across multiple hotel locations. The Accounts Payable Processor & Coordinator will work closely with the Director of Finance, corporate support team, and property-level managers to help keep accounts payable processes running smoothly and efficiently.
Requirements
- 1+ years of experience in Hotel Accounts Payable, accounting support, or related field
- Experience with accounting systems (Sage Intacct preferred)
- Strong attention to detail and organizational skills
- Ability to manage multiple locations and priorities simultaneously
- Strong communication skills and ability to follow up with property teams
- Proficiency in Microsoft Office (Excel, Outlook) and document management systems
Nice To Haves
- Experience working with SharePoint or similar systems preferred
Responsibilities
- Maintain the accounting inbox and distribute A/P-related emails and invoices daily
- Upload and organize invoices within SharePoint by property and vendor
- Ensure documentation is complete, accurate, and audit-ready
- Monitor and follow up to ensure property teams are submitting invoices timely
- Provide support and guidance to General Managers on A/P processes and expectations
- Promote consistency and accountability across all locations
- Maintain prepaid insurance schedules and process all related invoices
- Track and maintain other prepaid expense schedules
- Process and track utility invoices and assist with utility accruals
- Prepare weekly check registers and assist in review processes
- Support Director of Finance with reporting and A/P-related tracking
- Assist in identifying discrepancies or inconsistencies
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
