Accounts Payable Processor

Aston Carter•Northbrook, IL

6d•$25 - $27•Hybrid

About The Position

The Accounts Payable Processor accurately and efficiently handles a high volume of incoming invoices, supports routine accounting tasks, and maintains thorough documentation in alignment with company policies and accepted accounting practices. This role involves end-to-end accounts payable processing, vendor communication, and participation in month-end close activities while working across multiple financial systems in a hybrid work environment.

Requirements

At least 1 year of accounts payable experience is preferred, with consideration for entry-level candidates who hold an accounting or finance degree and have internship experience.
Strong knowledge of the full accounts payable process, including 3-way match and high-volume invoice processing.
Proficiency in Microsoft Excel, including the ability to filter, sort, format, copy and paste, and use functions such as SUM and IF.
Comfort working in multiple systems and learning new platforms quickly.
Good verbal and written communication skills for interacting with vendors, internal teams, and other stakeholders.
Ability to follow directions and adhere to established policies and procedures.
High level of accuracy and attention to detail in data entry and documentation.
Strong organizational and time management skills to handle a large volume of tasks and deadlines.
Basic understanding of accounting principles and general ledger interactions related to accounts payable.
Experience with invoice processing, data entry, and customer service in a professional environment.
High school diploma or equivalent.
Comfort working in a hybrid environment and taking ownership of tasks while working remotely.
Demonstrated strong work ethic, reliability, and professional demeanor.

Nice To Haves

Experience with SAP, with a strong preference for candidates who have worked extensively in SAP environments.
Familiarity with Coupa or similar procurement and invoice management systems.
Exposure to or experience with systems such as Avantis, Cass, BOSS, Transpay, Concur, and other related platforms.
Experience or interest in working with S/4HANA or similar SAP implementations.
Degree in accounting, finance, or a related field.
10-key proficiency for efficient numeric data entry.
Advanced Excel skills such as pivot tables and VLOOKUP are a plus.
Experience handling complex tax environments, with a willingness to learn and navigate state-specific tax requirements such as Louisiana taxes.
Strong problem-solving skills and the ability to perform documentation, research, resolution, data analysis, and multitasking.
Thorough knowledge of accounts payable and general ledger systems and procedures.
Ability to build strong relationships with internal and external stakeholders through clear and timely communication.
Interest in gaining experience across multiple systems and participating in process improvements and system transitions.

Responsibilities

Review all invoices and check requests to verify appropriate documentation and approvals prior to payment.
Process a high volume of 3-way match invoices as part of a 6–8 person team, contributing to the processing of approximately 4,000 invoices per month.
Enter invoices accurately and on time, typically processing 30–50 invoices per day.
Prioritize invoices based on cash discount potential and payment terms to optimize payment timing.
Ensure all invoices receive proper approval in accordance with company payment approval policies.
Respond promptly and professionally to vendor inquiries, providing clear and accurate information.
Reconcile vendor statements, research discrepancies, and correct issues to maintain accurate accounts.
Maintain complete, accurate, and organized files and documentation in line with company policy and accepted accounting practices.
Sort and distribute incoming mail related to accounts payable and other administrative functions.
Scan, upload, and file documents in electronic and paper systems to support accurate recordkeeping.
Prepare required reports in a timely manner and coordinate with internal and external stakeholders, responding quickly to requests.
Assist with month-end closing activities, including preparation of journal entries, account analyses, and reconciliations.
Support other projects and accounting tasks as needed to meet department objectives.
Provide back-up support for other administrative functions when required.
Maintain effective communication with the accounts payable team, including leads and supervisors, to ensure consistent processes and issue resolution.
Work comfortably in multiple systems and adapt to new technologies and tools as they are implemented.
Demonstrate strong attention to detail and accuracy in data entry, invoice processing, and documentation.
Manage time effectively to meet daily, weekly, and monthly deadlines in a high-volume environment.