Accounts Payable Office Clerk

Ben E. Keith•Albuquerque, NM

7d•Onsite

About The Position

Performs a variety of clerical duties including typing, filing, simple posting, recording, and preparation of forms. In performing this job, the employee will have access to highly confidential information of which must not be copied or shared with anyone other than those authorized by management. This role also involves scanning documents, completing use tax forms, providing backup support for accounts payable and receptionist duties, completing monthly utility spreadsheets, preparing various documents from drafts or verbal instructions, and potentially performing messenger duties. The position also requires serving as backup receptionist, covering the desk during lunch and as needed, being trained in customer service for call rotation, and performing order processing as part of that rotation. Additionally, the clerk is responsible for maintaining office equipment, distributing faxes, handling outgoing mail and post office runs, cleaning office equipment, and reconciling lumper receipts and disbursements by the 10th of the month. Disregard of confidentiality responsibilities could result in disciplinary action, including discharge and/or legal liability. The employee will perform other duties as directed by their supervisor.

Requirements

Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Formal training on a personal computer; Excel, Lotus Spreadsheet software and Microsoft Word, WordPerfect, WordPro, etc. Word Processing software.
High school diploma or general education degree (GED); some experience required or equivalent combination of education and experience.

Nice To Haves

Experience with Accounting Software a plus.
Preferably able to type 45 words a minute with no more than two errors per minute.

Responsibilities

Perform all filing duties and responsibilities of Accounts Payable department.
Scan documents to appropriate folders for Accounts Payable.
Responsible for completing use tax forms for Sr. Accounts Payable Clerk/Backup Payroll Clerk.
Provides backup support for accounts payable, and receptionist job duties as needed.
Complete monthly spreadsheets to include water, gas, electricity, sewage, waste, garbage.
From handwritten drafts or verbal instructions, type and prepare a variety of letters, memos, forms, and reports.
May be assigned to specific messenger duties.
Serve as backup receptionist in the absence of the regular receptionist.
Cover receptionist desk during lunch and as needed.
Must be trained in Customer Service for Customer Call Rotation List.
Perform some order processing in computer as part of the customer service call rotation.
Check and maintain paper in fax and copier machine in Accounts Payable offices.
Distribute faxes at least twice per day.
Responsible for picking up deposit from distribution and deposit at Wells Fargo.
Gather outgoing mail and take to post office and pick up any mail.
Clean glass on copying machines weekly in Accounts Payable.
Reconcile Lumper receipts and disbursements by 10th of the month.
Perform other duties at the direction of your supervisor.