Accounts Payable Manager

Beitzel Corporation • Grantsville, MD

6d • Onsite

About The Position

The Accounts Payable Manager is responsible for overseeing accounts payable processes, including vendor invoice processing, cash disbursements, vendor statement reconciliation, vendor compliance monitoring, company credit card administration, account reconciliations, and annual 1099 reporting. This role ensures timely payments and effective issue resolution. The manager will lead a team, coordinate month-end and year-end processing, and possess a strong understanding of accounting principles and supervisory practices. Proficiency with Beitzel Corporation and Pillar Innovations products and services is required. Flexibility and willingness to work extended hours are necessary. This position reports to the Accounting Manager and is based at Beitzel’s Corporate office in Grantsville, MD.

Requirements

• High School Diploma or equivalent
• 5+ years of accounting or bookkeeping experience, or an equivalent combination of experience and training
• 2+ years in a supervisory or lead capacity
• Experience assigning workload, coaching staff, and holding a team accountable for accuracy and deadlines
• Advanced Knowledge of accounts payable and bookkeeping principles, including internal controls and segregation of duties
• Ability to review and approve reconciliations prepared by staff and resolve escalated vendor issues
• Working knowledge of Form W-9 and annual 1099-NEC / 1099-MISC reporting
• Intermediate knowledge of Microsoft Office, especially Excel
• Strong organizational skills, attention to detail, and the ability to meet deadlines under pressure
• Ability to communicate effectively, verbally and in writing, and to work across departments
• Completion of a thorough background and pre-employment drug and alcohol screening
• Willingness to participate in random, post-accident and reasonable suspicion drug and alcohol testing as requested

Nice To Haves

• Associate degree in Accounting or a Business-related discipline
• Familiarity with Viewpoint Construction Software (Vista)
• Experience in an Accounting department within the construction industry
• Knowledge of credit card program administration and billing
• Experience effectively utilizing AI to create efficiencies, with the ability to protect sensitive information

Responsibilities

• Collects, matches, and enters expense report and invoice information into the accounting system
• Serves as liaison between vendors and employees to reconcile charges
• Reviews invoices for appropriate documentation and approval prior to payment
• Verifies dollar amounts, vendor name and address match receipt support
• Follows up on missing expense reports and reconciles reported charges to monthly statements
• Interfaces with vendors and employees to correct billing errors or fraudulent charges
• Maintains the vendor master file, including collection and validation of Form W-9 information, TIN verification, and accurate 1099 classification at vendor setup
• Administers annual 1099 reporting
• Obtains signatures on all accounts payable checks
• Maintains accounts payable reports and spreadsheets
• Prepares analysis of accounts as required
• Processes expense reports and posts transactions to job costing or general ledger accounts in accordance with the company’s accounting policies
• Maintains orderly systems of filing to organize expense reports and related documentation
• Seeks out training opportunities for employees within the Accounts Payable Group
• Responsible for the performance management of assigned personnel to include performance reviews
• Maintain a basic understanding of employment laws and regulations and collaborate with Human Resources to maintain compliance

Benefits

• Comprehensive Benefits
• Health/Life insurance
• 401(k) retirement plan
• Short/Long term disability
• Paid time off and holidays
• Paid lodging, per diem, and transportation provided for out-of-town work
• Employee focused work environment
• On-the-job mentoring and training
• Internal job postings
• Performance and salary reviews
• Employee feedback program
• Safety-first and drug free work environments
• Bonuses and incentives for working safely
• Company provided tools and basic safety equipment
• PPE allowances with no restrictions on vendors
• Weekly pay with premium pay for Sundays and holidays
• Advancement through defined employee career paths
• Financial tools/programs to help employees reach financial goals, manage money, get out of debt, and save for the future
• Scholarship opportunities for dependent children
• Employee Stock Option Plan (ESOP)

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED