Accounts Payable Manager

Beitzel Corporation•Grantsville, MD

8d•$25 - $30•Onsite

About The Position

The general role of the Accounts Payable Manager is to be responsible for monitoring accounts payable processes, including processing vendor invoices, cash disbursements, reconciliation of vendor statements, monitoring vendor compliance, administration of company credit cards, account reconciliations, and annual 1099 reporting. Additionally, the Accounts Payable Manager will ensure that all payments and disbursements are completed in a timely manner and any issues are successfully resolved. This individual must be able to effectively manage a team of supporting staff as well as coordinate month-end and year-end processing. This individual will have a thorough understanding of all aspects of accounting and supervisory practices and must be proficient with the products and services offered by both Beitzel Corporation and Pillar Innovations. This position must be flexible and willing to work extended hours as needed. The Accounts Payable Manager will report to the Accounting Manager and will work primarily from Beitzel’s Corporate office in Grantsville, MD.

Requirements

High School Diploma or equivalent
5+ years of accounting or bookkeeping experience, or an equivalent combination of experience and training, including 2+ years in a supervisory or lead capacity
Experience assigning workload, coaching staff, and holding a team accountable for accuracy and deadlines
Advanced Knowledge of accounts payable and bookkeeping principles, including internal controls and segregation of duties
Ability to review and approve reconciliations prepared by staff and resolve escalated vendor issues
Working knowledge of Form W-9 and annual 1099-NEC / 1099-MISC reporting
Intermediate knowledge of Microsoft Office, especially Excel
Strong organizational skills, attention to detail, and the ability to meet deadlines under pressure
Ability to communicate effectively, verbally and in writing, and to work across departments

Nice To Haves

Associate degree in Accounting or a Business-related discipline
Familiarity with Viewpoint Construction Software (Vista)
Experience in an Accounting department within the construction industry
Knowledge of credit card program administration and billing
Experience effectively utilizing AI to create efficiencies, with the ability to protect sensitive information

Responsibilities

Collects, matches, and enters expense report and invoice information into the accounting system
Serves as liaison between vendors and employees to reconcile charges
Reviews invoices for appropriate documentation and approval prior to payment
Verifies dollar amounts, vendor name and address match receipt support
Follows up on missing expense reports and reconciles reported charges to monthly statements
Interfaces with vendors and employees to correct billing errors or fraudulent charges
Maintains the vendor master file, including collection and validation of Form W-9 information, TIN verification, and accurate 1099 classification at vendor setup
Administers annual 1099 reporting
Obtains signatures on all accounts payable checks
Maintains accounts payable reports and spreadsheets
Prepares analysis of accounts as required
Processes expense reports and posts transactions to job costing or general ledger accounts in accordance with the company’s accounting policies
Maintains orderly systems of filing to organize expense reports and related documentation
Seeks out training opportunities for employees within the Accounts Payable Group
Responsible for the performance management of assigned personnel to include performance reviews
Maintain a basic understanding of employment laws and regulations and collaborate with Human Resources to maintain compliance

Benefits

Employees are beneficial owners through an ESOP (Employee Stock Option Plan) that works through a qualified retirement plan.
Comprehensive Benefits
Health/Life insurance
401(k) retirement plan
Short/Long term disability
Paid time off and holidays
Paid lodging, per diem, and transportation provided for out-of-town work
Employee focused work environment
On-the-job mentoring and training
Internal job postings
Performance and salary reviews
Employee feedback program
Safety-first and drug free work environments
Bonuses and incentives for working safely
Company provided tools and basic safety equipment
PPE allowances with no restrictions on vendors
Weekly pay with premium pay for Sundays and holidays
Advancement through defined employee career paths
Financial tools/programs to help employees reach financial goals, manage money, get out of debt, and save for the future
Scholarship opportunities for dependent children