Accts Payable Mgr

Southwest Traders•Temecula, CA

16h•Onsite

About The Position

Southwest Traders, Inc. is seeking an experienced, dependable, organized, and detail-oriented Accounts Payable Manager to oversee the company's accounts payable functions. The role ensures accurate and timely processing of vendor invoices and payments, maintains strong internal controls, resolves vendor and internal discrepancies, and manages the accounts payable team. The manager assists the CFO and VP of Finance with the day-to-day activities of the AP department and staff, and supports financial closing, cash flow planning, reporting, and process improvement. The position is based in a fast-paced, high-demand work environment. Standard office conditions apply, with regular communication by phone, email, and in person with vendors, employees, management, and other business partners.

Requirements

Prior accounts payable experience, including experience managing or supervising AP functions.
Proven ability to manage multiple responsibilities and competing priorities.
Strong knowledge of accounts payable processes and general accounting principles.
Experience with invoice processing, vendor management, payment processing, and account reconciliations.
Experience supervising, coaching, and developing employees.
Strong attention to detail and follow-up skills.
Excellent planning and organizational skills.
Strong written and verbal communication skills.
Proficiency with Microsoft Excel, Word, and Outlook.
Experience working with accounting or ERP systems.
High school diploma or equivalent required.
Ability to protect confidential information and work effectively under deadlines.

Nice To Haves

Experience in a high-volume distribution, foodservice, or similar operating environment.
Bachelor's degree in accounting, finance, business administration, or a related field; equivalent education and relevant work experience will be considered.

Responsibilities

Oversee day-to-day activities of the accounts payable department and AP staff.
Review, code, approve, and process vendor invoices accurately and on time.
Manage accounts payable check runs and electronic vendor payments.
Review AP aging reports and monitor outstanding or past-due items.
Maintain accurate vendor records and obtain and retain appropriate documentation.
Review vendor statements and research and resolve discrepancies and outstanding items.
Monitor invoice approval workflows and follow up with departments on outstanding approvals.
Ensure company purchasing, approval, and payment policies are applied appropriately.
Maintain segregation of duties and internal controls within accounts payable.
Review AP transactions for appropriate general ledger coding and accounting treatment.
Support month-end and year-end financial closing, including AP reconciliations and accruals.
Coordinate accounts payable information requests with outside auditors.
Assist with cash flow planning by providing visibility into upcoming vendor payment requirements.
Identify and implement improvements to AP processes, controls, accuracy, and efficiency.
Provide management with timely reporting and analysis relating to accounts payable activities.
Supervise, train, develop, and direct AP staff.
Prioritize workload and meet payment and closing deadlines.
Research and resolve invoice, receiving, pricing, and payment discrepancies.
Reconcile vendor statements and AP-related general ledger accounts.
Maintain complete and systematic AP records and supporting documentation.
Assist with preparation and processing of annual vendor tax reporting, including Forms 1099.
Protect confidential company, vendor, banking, and financial information.
Recommend practical solutions to process issues and perform other Finance department tasks as needed.