Accounts Payable Manager
About The Position
XL Industries, the parent company of XL Construction, XL Construction, Bradley Concrete, Arrow Rental and Supply, Elevated Construction Services, and TimberQuest is seeking an experienced Accounts Payable Manager to support its multi‑entity construction business in Milpitas, CA. This role is responsible for overseeing subcontractor and vendor payments, lien and compliance requirements, and the day‑to‑day management of a small AP team. The position plays a key role in maintaining strong controls, ensuring timely and accurate payments, and supporting project teams and accounting leadership across active construction projects.
Requirements
- 7+ years of progressive AP experience, with 3+ years in management or supervisory role.
- Construction industry experience is required, strong knowledge of lien laws and subcontractor compliance.
- Experience with ERP systems such as Viewpoint and expense platforms like Concur highly desirable.
- Proficient in Microsoft Office (Excel, Word, Outlook).
- Strong organizational, communication, and problem-solving skills.
Nice To Haves
- Bachelor’s degree in Accounting, Finance, or related field preferred.
Responsibilities
- Manage and mentor a team of AP specialists, ensuring accurate and timely invoice processing, subcontractor payments, and compliance.
- Foster a collaborative and high-accountability team culture aligned with company values.
- Oversee weekly subcontractor and vendor payment runs and ensure alignment with contract terms.
- Review and resolve discrepancies in subcontractor statements and manage supplier communications.
- Monitor and record lien waivers, preliminary notices, and supplier releases.
- Ensure compliance with construction lien laws and tax regulations.
- Review and manage monthly sales tax accruals and reporting.
- Lead reconciliation of General Ledger accounts associated with payables and company credit cards (e.g., Concur).
- Maintain and improve AP-related systems including Viewpoint and Concur.
- Generate, review, and present AP aging reports and other financial dashboards to senior leadership.
- Manage and update the online payment schedule and drive process improvements.
- Collaborate with Project Managers, Procurement, and Risk on subcontractor compliance and payment issues.
- Support month-end and year-end close activities in coordination with the accounting team.
Benefits
- annual performance bonus
- company benefits
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Number of Employees
251-500 employees
