Accounts Payable Manager

CERES ENVIRONMENTAL SERVICES INC•Brooklyn Park, MN

18h•Onsite

About The Position

Ceres Environmental Operations (CEO) is a leader in crisis management, rapid response, and disaster recovery, committed to rebuilding stronger, safer communities. We specialize in emergency response, environmental services, planning, and consulting, including debris removal, blue roofs, logistics, debris management, demolition, recycling, forest management, and coastal and marine restoration. As a licensed general contractor, we offer unparalleled expertise to restore stability where it’s needed most. Driven by Purpose, Powered by People At CEO, we believe you’re more than just an employee; you’re part of a team with a purpose and a meaningful mission. Every team member plays a vital role in restoring hope, helping communities recover and rebuild. We value initiative, respect diversity, and give our people the freedom to lead. We offer competitive pay, travel opportunities, and a culture built on resilience and teamwork. If you show up with compassion, share the commitment, react with urgency, and deliver solutions, you’ll fit right in. We don’t just respond to challenges; we rise to them.

Requirements

2-year accounting degree or 3+ years related experience in accounts payable
Possess general accounting skills, including: understanding important of G/L account coding, chart of accounts, and sales and use taxes.
Strong multi-tasking and attention to detail is required
Excellent communication, analytical, and problem-solving skills are necessary
Great Attitude
Applicants must be authorized to work in the United States.
Verification of employment eligibility will be required at the time of hire.

Nice To Haves

Construction and job costing experience preferred
Experience with Excel including pivot takes
Knowledge of Vista

Responsibilities

Use thorough knowledge of accounts payable, client/matter and other accounting areas and problem-solving techniques in order to answer questions concerning invoices or check requests asked by attorneys, secretaries and others.
Use knowledge of all accounts payable-related reports in order to run them as needed and be able to assist staff when they are required to run reports.
Answer questions regarding reports, as needed.
Use independent judgment to generate reports, as requested.
Enter invoices while paying particular attention to departmental, job and task coding.
Match vendor invoices with purchase orders in the ERP system, ensuring accurate payments are being made.
Work with the purchasing dept. to determine the proper course of action in the event of discrepancies.
Attach PO’s and verify match to invoices.
Perform electronic filing and document storage.
Reconciliation of AP detail to vendor statements and the General Ledger.
Research and resolve vendor discrepancies
Regularly review aging and verify vendor accounts
Process payment for rental cars, legal invoices, cell phones company wide, utility bills for all sites, loan payments – maintain loan payment schedules and pay on time, apartment rental or office space leases, land use and payments to the landowner
Verify through Controller that funds are available for weekly check printing
Responsible for reviewing all foreign and domestic wires
Reconcile all wires for various companies for month end closing
On a regular basis, process check runs to ensure payment terms are met and available discounts are taken
Assist others in monthly closings and job cost reporting.
Provide audit support
Filing and mail handling
Receive 1099 contracts and set up for payment.
Forward invoices from affiliated companies to appropriate team member for payment
Receive and process several hundred invoices per month
Other duties as assigned.
Managing a steady flow of invoices making sure they’re coded correctly, matched to purchase orders, and entered accurately into the system.
Regularly communicate with internal teams (like attorneys, purchasing, and accounting) and external vendors to resolve discrepancies, answer questions, and keep payments moving.
Run and interpret reports, help with month-end closing tasks, and ensure vendor accounts and aging balances stay clean and up to date.
Prioritize workloads, keeping things on schedule, and identifying ways to improve processes.