A/P MANAGER

Moody Gardens, Inc.•Galveston, TX

6d•$60,000 - $70,000

About The Position

The Accounts Payable Manager oversees the processing and verification of legitimate invoices to ensure accurate, timely payment. The role trains and supervises Accounts Payable staff and assists the Controller as needed. The manager is expected to exercise sound judgment and initiative, prioritize accuracy and attention to detail, and follow company and department policies and procedures and supervisory directives. Duties may change as management determines necessary to serve Moody Gardens’ needs.

Requirements

College education with at least 6 credit hours in Accounting, or equivalent, is required.
Without college education, 6 years of prior experience managing an Accounts Payable department, including 3 years in Accounts Payable, is required.
Prior supervisory experience is required.
Must be reliable, detail-oriented, capable of taking directions, and responsible.
Must have excellent time-management skills.
Ability to use a computer and software such as Word, Excel, and Outlook.
Ability to demonstrate maturity in the workplace and maintain a cooperative attitude.
Ability to use office machines such as a printer, scanner, and copier.
Ability to sit for long periods of time.

Nice To Haves

Experience with Sage Intacct accounting software.

Responsibilities

Supervise Accounts Payable staff and coordinate task schedules, verifying the accuracy of payments and reports.
Review and assist staff with processing invoices incurred by authorized Moody Gardens personnel.
Match invoices to purchase orders and packing slips to confirm orders were received and billed prices match quoted prices before vendor payment.
Verify invoice quantities, unit prices, extensions, and discounts; assign account numbers and vendor codes for proper distribution in departmental financial statements.
Enter invoices into the computer, assign payment dates according to vendor requirements, and keep pending payables current.
Generate and review scheduled checks, wires, and ACH payments to ensure timely payment.
Route invoices and checks to the CFO and Administration for authorization and signatures.
Maintain permanent purchase records by attaching invoices, check stubs, packing slips or proof of delivery, purchase documentation, and purchase orders.
Prepare checks for mailing or pickup according to vendor and purchaser directions; issue special check runs or approve special requests.
Supervise maintenance of Accounts Payable files.
Maintain Excel files for checking-account balances and notify the CFO of funding needs.
Work with Purchasing, the Warehouse, and authorized personnel incurring expenditures.
Review problematic accounts and communicate with vendors and Moody Gardens personnel to resolve discrepancies and disputed purchases and ensure timely payment of legitimate purchases.
Coordinate entry of inventory accounts with receiving departments and reconcile them for proper distribution in departmental financial statements.
Maintain working knowledge of the manager’s duties, including utility and marketing accounts, insurance payments, and contract labor.
Assist the Controller as needed and perform other duties as assigned.