Accounts Payable Lead
About The Position
The Accounts Payable Lead supports Vintners Distributors’ multi-entity accounts payable operations by overseeing daily AP workflows, guiding AP staff, and ensuring invoices are processed accurately and on time. The role is the primary contact for resolving invoice discrepancies, maintaining vendor records, and improving processes and internal controls. It requires independent judgment and discretion when evaluating vendor issues, prioritizing payments, and resolving exceptions outside standard procedures. The role is expected to identify and implement process improvements. The position is based in person at the company’s corporate headquarters in Union City, California, is classified as exempt, and reports to the CFO. The company describes itself as the corporate arm overseeing several businesses and brands, including convenience stores, fuel stations, car washes, and quick-service restaurants across California.
Requirements
- At least 5–7 years of experience in accounts payable operations, including informal leadership or lead responsibilities.
- Experience supporting or guiding AP staff; formal supervisory experience is not required.
- Strong organizational, multitasking, and analytical skills, with exceptional attention to detail.
- Excellent interpersonal and communication skills and the ability to collaborate in a fast-paced environment.
- Proactive, hands-on, deadline-driven approach and a strong sense of urgency.
- Proficiency in Excel and other relevant accounting tools.
- Ability to communicate with vendors and retail site operations to resolve AP issues.
- High professional integrity and an outstanding attendance record.
Nice To Haves
- Bachelor’s degree in Accounting preferred.
Responsibilities
- Review vendor invoices, employee expense reports, and payments for accuracy, completeness, and timeliness.
- Identify, track, and resolve invoice discrepancies with vendors and internal departments; determine resolution approaches, negotiate vendor terms, and settle routine disputes independently.
- Maintain organized vendor master records, payment schedules, department touchpoints, and vendor communications.
- Coordinate with outsourced vendors and monitor workflow handoffs.
- Review AP subledgers for accuracy and timely posting.
- Develop and refine AP workflows to improve accuracy and efficiency.
- Monitor workflow throughput, bottlenecks, and queue management, escalating issues as needed.
- Maintain internal accounting controls for invoice and disbursement processing.
- Support the AP close process for each accounting period.
- Enforce cut-off procedures so invoices are posted in the correct accounting period.
- Reconcile vendor accounts by verifying monthly statements and related transactions.
- Protect confidential company information and verify vendor setup details against source documentation.
- Guide and support AP staff, answer questions, resolve issues, set daily priorities, assign work, and make workflow decisions that are binding on the team.
Benefits
- Performance-based bonus opportunity.
- Medical, dental, and vision benefits.
- 401(k) benefits.
- Paid vacation, sick time, and company holidays.
- Employee and fuel discounts, including tenure-based fuel discounts subject to stated limits.
- Cell phone allowance.
- Career advancement opportunities in this function and/or the Corporate Office.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
